Programme Office / Senior Project Manager
Office of Rail and Road
London, England
2h ago

Job description

  • Your previous experience will ensure that you provide an excellent programme office management service which covers the complete project reporting lifecycle (initiation to project closure);
  • managing reporting for the business and technical delivery teams as well as line management of project team resources.

    Information, facilities and service development has one of the most complex and dynamic budgets in ORR. You will manage the financial governance process to ensure budgets reflect project agreed funding in post-

    delivery years, the budget is kept up to date at all times and spend requests are processed in line with governance processes.

    You will also track the forecast and budget to provide accurate reporting on financial positions to input into budget setting and affordability decisions.

    As a number of projects are to improve efficiency or reduce cost, the financial governance and reporting will enable you to track tangible benefit realisation and report on programme deliverables.

    Responsibilities

    Your responsibilities will primarily involve applying standard programme office management approaches to the specific requirements of projects.

    Responsibilities, although not exhaustive, will include :

    1) Leadership and oversight of project team and PMO

  • Lead and manage the project team, with the authority and responsibility to progress key projects on a day-to-day basis;
  • Set up and manage programme office and project reporting and formal governance for all projects;
  • Develop governance to track financial budgets and forecasts for the information, facilities and service development group.
  • 2) Project and programme management

  • Ensure clear definition, agreement, and management of project scope with the business, and other key stakeholders;
  • Design and apply an appropriate project management framework for each project (using relevant project standards);
  • Develop and maintain detailed programme and project plans, proactively communicating project information to all stakeholders (internal and external);
  • Provide input to the project change control process in terms of plan impacts, feasibility and business requirements;
  • Ensure project risks, assumptions, issues and dependencies are identified in a timely manner, logged correctly and have mitigations identified, including the development of contingency plans;
  • Track overall progress and use of resources, initiating corrective action where necessary;
  • Report through agreed reporting lines on project progress through highlight reports, dashboards and stage assessments.
  • 3) Stakeholder engagement

  • Build and sustain effective communications with other roles involved in projects and programmes as required;
  • Ensure ongoing engagement with any relevant stakeholders around the organisation including targeted and all colleague communications in conjunction with ORR’s internal communications function; and
  • Conduct post project evaluation to assess if projects delivered to scope, time, cost and quality and as per agreed business case.
  • Successful candidates should have experience of managing a programme office that delivers a wide range of business and / or IT transformation projects, in addition to adhering to other competencies.

    Essential Experience

  • Ability to manage organisational change and transformation projects;
  • Ability to deliver procurement based projects;
  • Significant expertise in stakeholder engagement, and being able to use excellent communication skills both orally and in writing with internal and external stakeholders;
  • Demonstrable experience of strong planning and organisation skills against demanding timescales;
  • Success in in working on multiple projects simultaneously;
  • Ability to use IT tools to support project management; and
  • Interpersonal skills to motivate, manage, and lead project teams; maximizing your team's potential.
  • Desirable Criteria

  • Experience of managing programme office delivering large scale change projects;
  • Public sector experience;
  • Line management; and
  • Understanding of agile project methodology.
  • Qualifications

  • Qualified to degree level or significant experience in project management;
  • Familiarity and experience of using MSP;
  • PRINCE2 Practitioner or APMP qualified
  • Behaviours

    We'll assess you against these behaviours during the selection process :

  • Delivering at Pace
  • Seeing the Big Picture
  • Changing and Improving
  • Communicating and Influencing
  • Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension
  • Security

    Successful candidates must pass a disclosure and barring security check.

    Selection process details

    This vacancy is using , and will assess your Behaviours and Experience. Stage 1 - Application and Sift

    As part of the application process you will be asked to complete a CV and provide written evidence aligned to the Essential Experience listed above.

    Further details around what this will entail are listed on the application form.

    At sift stage, your CV and application will be assessed against the Essential Experience advertised.

    Stage 2 - Interview

    Candidates that are invited to interview will be assessed against the Behaviours and Essential Experience advertised.

    Sift and interview dates and Locations

    Sift and interview dates and location to be confirmed.

    Further Information

    Please note that the successful candidate will be asked to work in the London office at least 3 days per week if based regionally, or as / when they are required to support the programme office or other projects.

    A reserve list will be held for a period of 12 months from which further appointments can be made.

    New entrants are expected to join on the minimum of the pay band.

    If successful and transferring from another Government Department a criminal record check maybe carried out.

    In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

    However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-

    Employment.Checks cabinetoffice.gov.uk stating the job reference number in the subject heading.

    Childcare Voucher Scheme

    Any move to the Office of Rail and Road (ORR) will mean you will no longer be able to carry on claiming childcare vouchers.

    Reasonable Adjustment

    If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

    If you need a change to be made so that you can make your application, you should :

  • Contact Government Recruitment Service via orrrecruitment.grs cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
  • Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process.
  • For instance, you may need wheelchair access at interview, or if you have a hearing impairment, a Language Service Professional.

    Complaints

    If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email : orrrecruitment.grs cabinetoffice.gsi.gov.uk

    If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission :

    Click to visit Civil Service Commission.

    Feedback will only be provided if you attend an interview or assessment.

    Nationality requirements

    Open to UK, and and certain non EEA nationals. Further information on whether you are able to apply is available .

    Working for the Civil Service

    The sets out the standards of behaviour expected of civil servants.

    We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's .The Civil Service embraces diversity and promotes equality of opportunity.

    There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

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