Board Coordinator
RSA
London
3h ago

The purpose of this role is to assist the Deputy Group Company Secretary and the Secretariat team in providing and delivering a first-class service to the Board of RSA Insurance Group plc and its Committees, by supporting all aspects of Board support and Secretariat administration for the Board and its Committees.

This role involves fostering relationships with Directors and proactively delivering wide-ranging administrative accountabilities.

You will utilise your planning, organisational and communication skills to effectively engage with key business stakeholders, including the Group Board, and deliver support and services in line with business timescales and regulatory standards.

The Deputy Group Company Secretary is responsible for corporate governance, for ensuring the Company complies with its obligations under the Companies Act, the UK Corporate Governance Code, the Market Abuse Regulation, the Listing Rules and the Disclosure and Transparency Rules and for leading the Secretariat function.

Responsibilities

  • Responsible for building and upholding strong relationships with the Non-Executive Directors and acting as their first point of contact with the business to ensure continuity for the individuals.
  • Coordinating seven Non-Executive Directors including their logistical, corporate and personal arrangements, expense reconciliation and all other matters relating to the Board, Board Committees and the Annual General Meeting of shareholders.
  • Assembling the Board training schedule, normally a year in advance and the preparation and organisation of any attendees facilitating the training.
  • Responsibility for maintenance of records detailing, board training, seminars, regulator meetings and wider stakeholder engagement with customers, employees and shareholders.
  • Manage the distribution of papers for all Board and applicable Committee meetings, planning internal submission deadlines and liaising with executive functions and business areas to ensure the timely delivery of information to the Board.
  • Plan, arrange and manage the logistical arrangements for all domestic and international Board interactions including site visits, meetings and all other commitments relating to the Business.
  • Attend, where appropriate, the Board Strategy offsite and overseas visits to ensure effective support to the seven Non-Executive Directors and the operation of Board and Committee meetings.
  • Plan the annual Board and Board Committee meetings cycle, normally two years in advance, for approval by the Board.
  • Responsibility for sourcing venue and logistical arrangements, including menu selection, seating plans, and payment for Chairman’s Dinners with the Board throughout the year.
  • Author and manage the Board, Nomination Committee, Group Investment Committee and Executive Committee agenda and forward planner.
  • Responsible for distribution of all papers and supporting materials in relation to the Board and the above Committees.
  • Carry out frequent reviews of individual access to Board and Committee papers in electronic format via the Diligent portal.

  • Build and maintain strong relationships with all department across RSA which regularly or occasionally submit information to the Board and its Committees, ensuring that they understand the importance of providing accurate, succinct and timely information within a predetermined submission timetable.
  • Requirements

  • Good organisational skills, ability to plan ahead and multi-task.
  • Excellent communication and interpersonal skills.
  • Proactive and curious, with a can-do’ approach.
  • EQ and self-awareness.
  • Strong IT skills.
  • Track record of building relationships with internal and external stakeholders.
  • Experience of company secretarial practice and an understanding of corporate governance (desirable).
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