Project Support Co-ordinator
Atalian Servest
Bury St Edmunds, GB
1d ago

Overview

Would you be interested to join a leading facilities management company with a reputation for excellence?

Atalian Servest is currently recruiting for a Project Support Co-ordinator to join our passionate and driven team in Bury St Edmunds on a permanent basis!

The role requires the candidate to work to agreed standards and methodology ensuring that change projects & mobilizations deliver the expected benefits on time, to the expected quality standards, and within the agreed budget.

This includes the preparation and maintenance of all project documentation, project plans, risk and issue logs, reporting requirements, and presentations.

Overall management of mobilization pipeline activities, deliverables, and resources. Specifically related to change management this role requires the individual to support when and where required change management workshops, mobilizations for new business, and PMO activities including but not limited to the marketing and selling of software applications to support the PMO 5yr strategy.

Duties will include

  • Supporting the Change and Mobilisation project team in the delivery of the team's objectives and goals.
  • Ensure the continual development and maintenance of the administrative functions and processes within the PMO team, including monitoring progress and completion of project plans and specific tasks, processing mapping, project plan template builds & maintenance, and producing supporting user guides.
  • Timely delivery of key documentation in relation to project plans.
  • Creation and delivery of innovative solutions to streamline systems and processes.
  • Undertaking reporting duties as necessary and supporting the Project Managers and Directors as required.
  • Relationship building across the business with key stakeholders.
  • Providing weekly updates to HOD's and HOP on pipeline & on works undertaken and completion rates.
  • Personal development - The successful completion and accreditation of PRINCE 2 practitioner (agile or pure PRINCE 2), APM project support level accreditation.
  • The successful candidate

  • Management and production of business reporting to HOD's / Department leads to enable timely resource planning and supply chain arrangements.
  • Management of pipeline bid & plan submissions and plan provision to Bid team.
  • Support of PMOs and PMs in contract mobilizations and change programs.
  • Timely, efficient, and accurate project administration support as standard.
  • Outstanding communication skills and relationships built across the business with all key stakeholders.
  • Delivery and maintenance of comprehensive process mapping / Mobilisation, Transition and Transformation template creation, and maintenance.
  • Creation of informative, concise user guides and associated departmental training materials.
  • Measurable input in successful, winning project plans.
  • Qualification attainment within PRINCE 2 and APM as outlined above.
  • Fully competent in MS products including but not limited to MS Office project and or smart sheets experience.
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