To provide an efficient and effective clerical and administrative support service to a designated team in accordance with company policies and procedures.
As this is an apprentice post the job holder may be required to work in various areas and departments throughout the organisation to develop skills, knowledge and experience in all aspects of administration.
This will be via on the job training and formal training sessions to work towards a Business and Administration Level 1 NVQ Certificate (C&G).
The preferred learning provider is Gower College Swansea Swansea (WBL).
Duties will include :
Data input, extraction, scanning, photocopying, faxing and filing.To support the team to maintain accurate, timely and legible records.
Updating job specific reports as requested including breakdowns, programmes etc.Weekly locations for the contracts team to be collated and updated.
Maintain plant records for the contracts team.Maintain stock of contracts dept. paperwork and equipment.To answer / deal with queries, both face to face and via the telephone, take messages and pass them onto the relevant member of staff in an appropriate and timely manner.
To provide reception cover as and when required.To maintain filing systems in line with company procedures.Collating information for reports.
To be a flexible and supportive member of the team
Job Type / Category
Apprenticeship with on the job training and formal training sessions at the Gower College Swansea. This vacancy is a full time position working 39 hours a week Monday- Friday.
Required Education, Skills and Qualifications
Desirable personal qualities
Good time keepingTeam playerFriendly and approachableEnthusiastic and willing to learn