6d ago

Job description :

Are you an experienced receptionist with corporate experience?

If you have receptionist experience, have excellent communication skills and feel confident taking on a range of reception and administration tasks then this may be the role for you.

This is initially a 6-month contract based in Edinburgh.

Core requirements :

  • Similar reception / PA experience within financial services desirable
  • Previous experience using a corporate switchboard is desirable
  • Good communication, both written and oral
  • Well-organised, hardworking individual, able to work on own initiative and as part of a team
  • Good knowledge of Microsoft Word, Excel
  • Confident using room booking systems
  • Accuracy and attention to detail
  • Ability to build relationships and interact with stakeholders at all levels
  • Core responsibilities :

  • Receive and welcome all visitors to the building
  • Operate a room booking system
  • Responsible for the booking of all managed meeting rooms .
  • Provide support to staff who are using the meeting room self-booking tool as required
  • Provide assistance to Front of House Commissionaire as required
  • Coordinate meeting room set ups by liaising with the facilities team
  • Co-ordinate IT support for meeting rooms
  • Organise the provision of in-house catering and refreshments and liaise with caterers and waitressing staff as required
  • Organise taxis for staff and visitors
  • Ensure display literature in reception areas is up to date and that the areas are kept clean and tidy at all times.
  • Assist in dealing with main switchboard calls and external queries as required and ensure all messages are quickly passed to responsible members of staff
  • Apply
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