Job description :
Are you an experienced receptionist with corporate experience?
If you have receptionist experience, have excellent communication skills and feel confident taking on a range of reception and administration tasks then this may be the role for you.
This is initially a 6-month contract based in Edinburgh.
Core requirements :
Similar reception / PA experience within financial services desirable
Previous experience using a corporate switchboard is desirable
Good communication, both written and oral
Well-organised, hardworking individual, able to work on own initiative and as part of a team
Good knowledge of Microsoft Word, Excel
Confident using room booking systems
Accuracy and attention to detail
Ability to build relationships and interact with stakeholders at all levels
Core responsibilities :
Receive and welcome all visitors to the building
Operate a room booking system
Responsible for the booking of all managed meeting rooms .
Provide support to staff who are using the meeting room self-booking tool as required
Provide assistance to Front of House Commissionaire as required
Coordinate meeting room set ups by liaising with the facilities team
Co-ordinate IT support for meeting rooms
Organise the provision of in-house catering and refreshments and liaise with caterers and waitressing staff as required
Organise taxis for staff and visitors
Ensure display literature in reception areas is up to date and that the areas are kept clean and tidy at all times.
Assist in dealing with main switchboard calls and external queries as required and ensure all messages are quickly passed to responsible members of staff