Shared Services Assistant - Nottingham, Manchester, Exeter or Birmingham
Browne Jacobson
Nottingham, Nottinghamshire, UK
6d ago

Shared Services Assistant - Nottingham, Manchester, Exeter or Birmingham

Vacancy type Secretarial / administrative Level Junior Business area Support Hours Full time. Flexibility to work a shift pattern between the hours of 9am - 6pm Location All offices Duration details 12 months Team Legal Support - Shared Services Job summary

Are you someone who can demonstrate excellent attention to detail, with a keen eye for presentation? Are your audio typing skills fast and accurate (minimum of 65 wpm)?

Do you have previous experience of working in a legal environment? If you have answered yes to these questions, our Shared Services Assistant (12-month contract) vacancy may be the role for you!

To work within our Shared Services team is to provide a professional, high quality and efficient document production service, predominantly to our Health Advisory & Litigation and Insurance & Public Risk departments within the firm.

Shared Services handles the processing of audio, hard copy and email work requests and also provides expert assistance to the firm in relation to resolving problems regarding formatting or corrupt documents.

What is the working practice for this role?

This is a full time role. The ideal candidate will be flexible to work between the hours of 9am - 6pm (i.e. 9am - 5pm, or 10am - 6pm).

The firm operates a set of core principles that guides our working practice as we journey out of the restrictions put in place because of the pandemic.

It’s called One Firm, Wherever You Are’.

You might have enjoyed working from home and are keen to continue. Others may be eager to return to the office. Some of you might want to split your time between the two.

Our approach enables you to choose where you work where business and client demands allow.

This approach :

  • fits with our values and personality
  • will enhance our performance through greater flexibility
  • advances our ambitions as an inclusive employer helping you better balance work and family / life commitments
  • offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan
  • Person specification

    What technical skills are required for someone to be successful and enjoy the role?

  • Fast and accurate audio typing, minimum of 65 wpm
  • Excellent attention to detail with a keen eye for presentation
  • Previous experience of working in a legal environment is essential
  • An expert user of key software packages (Word, PowerPoint, Excel,) taking responsibility for any training needs to improve relevant skills needed to meet the needs of the business
  • Experience of using a document management / case management system
  • Who would be a good fit for this role?

    As part of the Shared Services team, you would be expected to have the following skills and experience :

  • Effective communicator, able to build and maintain professional relationships with colleagues
  • Excellent organisational and prioritising skills with the ability to work under pressure and meet deadlines
  • Excellent team player, sharing in team goals to provide excellent quality and efficiency of service
  • A proactive, professional and flexible approach to work
  • Ability to deal with sometimes sensitive and / or confidential material in a calm and professional manner
  • Confident with the ability to work on own initiative and adopt a common-sense approach
  • A willingness and ability to learn
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