Document Controller
Guildford, Surrey, United Kingdom
4d ago

Document Controller

Join a global professional services leader. We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation.

With more than 9000 people around the globe GHD is a leading engineering, architecture and environmental consulting firm, servicing clients across five continents.

What we are looking for :

As part of our rapid growth in the EMEA region, we are looking for a Document Controller that is a highly skilled and motivated individual.

The role will provide a service to effectively support activities related to GHD’s Information Management Framework, provide oversight to ensure accurate deliverables (documents, data and models) management and assist in ensuring quality aspects of information management are maintained.

The role is responsible for (but not limited to) the following :

Document procedures

  • Establish and maintain an efficient project-related document control system
  • Provide ongoing training to ensure project key stakeholders understand the document control processes and expectations
  • Perform quality assurance reviews of the system and lead resolution of all document control problems, issues and ideas for improvement
  • Build effective relationships with all project stakeholders and maintain relationships across the OC
  • Maintain register of awarded contracts and contact details
  • Expedite the review and approval of documentation including engineering documents, drawings, vendor data and procedures
  • Plan, supervise and record document flow to and from all project stakeholders
  • Record and issue all incoming and outgoing correspondence, contractual notices and emails as required
  • Issue transmittals and receipts concerning the documents in circulation
  • Provide updates to the Lead Document Controller as required regarding the general running of projects
  • File and archive project records
  • Assist the Lead Document Controller with training Document Controllers as required
  • Perform all or part of the duties of the Lead Document Controller as required
  • Attributes required

  • Ability to work in a pressurised and deadline-driven environment.
  • Organised with excellent time management skills, demonstrable ability to manage multiple activities simultaneously.
  • Good verbal and written skills, an ability to communicate professionally with colleagues at all levels of the business, nationally and internationally.
  • Meticulous attention to detail combined with a good (aesthetic) eye to maintain high standards.
  • A creative and inventive thinker, who seeks a challenge and is not afraid to work outside their comfort zone.
  • Proven ability to work autonomously and as part of a team with strong relationship-building skills.
  • Skills, knowledge & experience.

  • Demonstrable experience in a Document Control department (and / or professional Administration team)
  • Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel and PowerPoint skills
  • Demonstrable knowledge of Electronic Document Management Systems such as ProjectWise, BIM 360, MS Teams and SharePoint etc.
  • Ability to manage and build relationship with diverse stakeholders
  • Experience of Engineering consultancy in the Construction industry (Familiarity with our market sectors : water, energy and resources, environment, property and buildings, and transportation).
  • Excellent communication skills with a high standard of written English.
  • A keen eye for detail and the ability to proofread your own work and that of others.
  • Basic InDesign skills is desirable but no essential as training can be provided
  • Experience applying ISO 19650 (or BS1192) Information Management procedures on projects is desirable but not essential
  • What's in it for you :

    We are committed to the success of our people which is why we want to create the best employee experience that supports each member through all the stages of their career.

    Here is what we offer :

  • A competitive salary
  • A comprehensive benefit package; pension, medical insurance, income protection, 25 days holiday with the option to buy an additional 4 weeks
  • Enhanced parental leave
  • Voluntary benefits designed to suit your lifestyle cycle to work, discounted gym membership, season ticket loan, discounts on retail & wellbeing classes
  • Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
  • Wellbeing resources and tools, and demonstration of our commitment to wellbeing by signing up to the Mental Health at Work Commitment
  • Team led flexible working
  • Opportunities to grow your skills and shape your career towards technical expertise, developing the market or leading a business or team.
  • International, multi-cultural team of highly motivated individuals
  • An exciting referral program (bring people with you)
  • Why GHD?

    Be a part of a high functioning team, where everything we do is inspired by a level of passion and professional pride that comes from being employee owned.

    This ownership is what sets us apart and means our people enjoy an unrivalled amount of autonomy in their roles. It helps drive our passion and accountability in how we serve our clients, deliver projects, and pursue new opportunities.

    Our commitment to you

    Fostering diversity and acceptance of flexible working is central to the way GHD does business. We offer a professional, friendly and inclusive culture based on our core values of Safety, Teamwork, Respect and Integrity.

    In addition to a competitive salary, GHD provides generous annual leave, and family-friendly flexible work arrangements.

    The working hours for this role are 40 hours per week Monday to Friday.

    About GHD

    As one of the world’s leading professional services companies, GHD delivers iconic projects that shape our landscapes, support our communities and set the path of our collective future.

    To do this, we actively seek and nurture the very best people in their respective fields to join our team of over 10,000 professionals.

    At GHD we encourage individual achievement and recognize the strength of a diverse workforce. GHD aims to provides equal employment opportunities to all qualified employees and applicants without regard to gender reassignment, age, disability, religion, or belief, sex, sexual orientation, marital or civil partnership status, pregnancy and maternity, or race.

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