Team Administrator - London
Pell Frischmann
London, GB
2d ago

Main Purpose of the Job

Based in our London office as part of a wider administrative team, you will provide administrative support to senior staff and their wider teams.

As part of your responsibilities you are required to undertake reception duties on a roster basis to support the wider business.

Main duties and responsibilities :

Administrative tasks

Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department / s when necessary, e.

g. for organising large volume printing, photocopying, document production.

  • Diary Management, including confirming meetings, rearranging meetings, making tentative appointments etc.
  • Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team / office, including :
  • Organising of travel; making bookings at the most convenient, best price possibleOrganising of events; room bookings and refreshments
  • Managing submission of travel invoices and expense claims, and maintenance / filing of copies.Supporting document management activity, including closing of files, archiving and ensuring compliance with Company processes.
  • Ensuring that all relevant documents are filed electronically and paper-based, as required.

  • Support with billing process
  • Preparation of key documents and correspondence

  • Ensuring compliance with the Business Management System, where required
  • Organisation and Maintenance of case file documentation
  • Preparation of relevant invoices, and arrangement of payment.
  • Project Assistance

  • Assisting the PA to the Management Team with internal project or matter related ad-hoc duties. internal project or matter related ad-hoc duties.
  • Supporting teams with bid activities when required.
  • Duties may include but are not limited to uploading files to deal rooms and sharepoint; printing, filing and archiving;
  • arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required.

  • Reception Duties
  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen and forward incoming phone calls
  • Direct visitors to the appropriate person
  • Receive, sort and distribute daily mail / deliveries
  • Ordering and maintaining stationery and equipment supplies arranging for confidential waste to be shredded
  • Maintaining a safe and clean reception area
  • Qualification

  • Educated to GSCE / NVQ level 4 or above, or equivalent.
  • Educated to A levels or above
  • Experience

  • Previous Administrative Experience
  • Excellent IT-literacy, proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
  • Previous experience of working within the engineering sector
  • Previous experience in reception work
  • Skills

  • The ability to demonstrate knowledge and awareness of operating within a busy administrative function.
  • Excellent written and verbal communication skills
  • The ability to plan, schedule and arrange own activities to accomplish objectives.
  • A collaborative approach, effectively working with others to achieve team success.
  • Strong attention to detail and the ability to work under pressure.
  • Apply
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