We are currently recruiting for a Part Time Contract Administrator on a Permanent basis cover to join our Facilities Services business to work on site in Nottingham to work on our contract BIO City
You will be working Monday, Tuesday & Wednesday - Friday 0800-1630 OR the hours to be split over 5 days Monday to Friday ie 0900 - 1400, and additional there is FREE PARKING AVAILABLE
The Contract Administrator will work 24 hours per week.
The role of the Contract Administrator is to provide contract administration support to the operational team, to meet contract, business objectives and targets.
The successful candidate will maintain high standards of contract administration support in accordance company procedures.
They will fully utilise both site based and company management information systems. Previous experience of working with a recognised CAFM system i.
e. Maximo and working in the Facilities Services environment is desirable but not essential.
You will :
Purchase Orders : produce and send purchase orders as directed by management team
Finance : Assist with any invoice queries
Minute taking of variously monthly internal meetings
Sub-contractor Management : liaise with sub-contractors for routine attendance on site, chase for schedule dates and job reports.
Administration : collate and file all specialist sub-contractor reports and certification, and undertake all other administrative tasks as required by contract management team
Quotations : preparation and submission of quotations, and maintain record of all quoted works
Assist with the preparation of routine monthly reports and ad-hoc reports as required
Maintain the Site Inspections Planner and clients Statutory Compliance database
Build strong working relationships with the client by providing a high level of customer service
You will have :
Be able to demonstrate previous experience within a contract administration role but not essential
Must have excellent literacy and numeracy skills, with an attention to detail
Previous experience of working with a recognised CAFM system (i.e. : Maximo) is desirable but not essential
Able to demonstrate previous financial responsibility, to include invoicing, purchase orders, supplier queries etc.
Excellent communications skills, both written and verbal, with good customer awareness skills
Be computer literate with the ability to use standard MS Office packages such as Word, Excel and Outlook
Qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
Progression is something we value and we’ll make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.