Practice Administrator
Fieldfisher
Belfast
4d ago

The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-

thinking organisation with a particular focus on technology , finance & financial services , energy & natural resources , life sciences and media.

Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues.

We also work in a number of other jurisdictions through dedicated country teams.

Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

Our network has more than 1000 people working across 20 offices providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in Amsterdam , Beijing , Belfast , Birmingham , Bologna , Brussels , Düsseldorf , Frankfurt , Hamburg , London , Luxembourg , Manchester , Munich , Milan , Paris , Rome , Shanghai , Turin , Venice and Silicon Valley.

In 2017, Fieldfisher was named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards.

2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards 2018.

Fieldfisher's Condor Alternative Legal Solutions won the award for New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017.

Fieldfisher also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.

The Team

The Technology, Outsourcing and Privacy group consists of 3 Partners, 9 Lawyers, 1 Paralegal and 6 Secretaries.

The team acts for public and private sector customers and suppliers, clients range from start-ups through to government departments and multi-

nationals. They advise on a wide range of technology, privacy and data security related issues.

This is a 12 month maternity cover contract based in Belfast.

Responsibilities

  • File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
  • Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.

  • Management and co-ordination of the Partners’ billing and financial requirements.
  • Processing partners expenses.
  • Prepare client registration documents, engagement / assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner / fee earner.
  • Maintain CRM by updating InterAction and maintaining fee earner contact list.
  • Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.
  • Any additional ad hoc tasks as required
  • Key Skills & Experience

  • Experience of working in a Law firm.
  • Must possess excellent prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Previous experience in billing would be highly advantageous
  • Must be numerate.
  • Must work well as part of a team.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas :
  • Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use Worksite).
  • Proven experience of using a legal computerised finance system (Fieldfisher use Elite).
  • Personal Attributes

  • Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently maintaining effective communication with the fee earner at all times.
  • Must have a 'can do’ approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
  • Must be able to work autonomously and aim to resolve problems, identify solutions with minimum of supervision and direction.
  • Apply
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