Administrative Assistant
McDermott
Feltham, ENG, GB
3d ago

Job Overview :

McDermott is a leading engineering, procurement, construction and installation (EPCI) company focused on executing complex offshore oil and gas projects on a worldwide scale with 14,000 employees operating in more than 20 countries.

This position will be based in the business unit headquartered in Epsom, Surrey. Our team has a strong mentoring and team based culture.

Key Responsibilities / Accountabilities :

  • Arrange onshore travel bookings for Tortue team.
  • Responsible for all project team correspondence with client.
  • Responsible for uploading meeting minutes into PLM and issuing actions.
  • Compiling and verifying expense reports to comply with company policy and issue to Accounts Payable.
  • Compiling and verifying allowance forms to comply with company policy and issue to HR.
  • Organising set-up requirements for new starters including IT equipment, software, inductions, desk allocation etc. at the direction of the Administration Manager.
  • Assist with updating the project location register at the instruction of the Administration Manager.
  • Book, manage and maintain meeting room and teleconference bookings.
  • Assist with holiday coverage within the Administration team as required.
  • Office meet & greet, assist with reception phone calls as required.
  • Ad hoc duties for the Project as required.
  • Book, create Marketing events / social events according to team requirements.
  • Work closely with Procurement for office orders (furniture, AV items, kitchen goods, etc).
  • Build positive relationships with colleagues to ensure effective communication and support is gained
  • Communicate using appropriate media to provide information; to share knowledge; to keep colleagues informed of progress and to respond to enquiries within your remit
  • Work in close co-operation with other McDermott employees
  • Ensure tasks are carried out in accordance with documented policies, plans, procedures, and instructions
  • Embrace McDermott’s Quality Systems and ensure action items resulting from management's review of the Quality System are implemented within given time frames.
  • Comply with all Company procedures
  • Maintain an up-to-date understanding of McDermott’s operating systems
  • Report any or consistencies or errors in work you have produced without delay
  • Promote a positive Company image at all times
  • Uphold the Company’s Vision, Mission and Values Statement and Corporate Goals;
  • Adhere to the Company’s Ethics Policy Statement, in particular, be trustworthy, maintain a high ethical standard and adhere to the Code of Business Conduct.
  • Accept personal responsibility for and adhere to the Company’s QHSES Policy and Procedures, Substance Abuse Policy and to raise matters of concern to the Company
  • Basic Qualifications :

  • Minimum A Levels or equivalent
  • Have intermediate knowledge in administration work
  • MS Office, (Excel, Word and PowerPoint)
  • Company Overview :

    McDermott is a premier, fully integrated provider of technology, engineering and construction solutions to the energy industry.

    For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions from the wellhead to the storage tank to transport and transform oil and gas into the products the world needs today.

    LI-DNI

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