Job Overview :
McDermott is a leading engineering, procurement, construction and installation (EPCI) company focused on executing complex offshore oil and gas projects on a worldwide scale with 14,000 employees operating in more than 20 countries.
This position will be based in the business unit headquartered in Epsom, Surrey. Our team has a strong mentoring and team based culture.
Key Responsibilities / Accountabilities :
Arrange onshore travel bookings for Tortue team.
Responsible for all project team correspondence with client.
Responsible for uploading meeting minutes into PLM and issuing actions.
Compiling and verifying expense reports to comply with company policy and issue to Accounts Payable.
Compiling and verifying allowance forms to comply with company policy and issue to HR.
Organising set-up requirements for new starters including IT equipment, software, inductions, desk allocation etc. at the direction of the Administration Manager.
Assist with updating the project location register at the instruction of the Administration Manager.
Book, manage and maintain meeting room and teleconference bookings.
Assist with holiday coverage within the Administration team as required.
Office meet & greet, assist with reception phone calls as required.
Ad hoc duties for the Project as required.
Book, create Marketing events / social events according to team requirements.
Work closely with Procurement for office orders (furniture, AV items, kitchen goods, etc).
Build positive relationships with colleagues to ensure effective communication and support is gained
Communicate using appropriate media to provide information; to share knowledge; to keep colleagues informed of progress and to respond to enquiries within your remit
Work in close co-operation with other McDermott employees
Ensure tasks are carried out in accordance with documented policies, plans, procedures, and instructions
Embrace McDermott’s Quality Systems and ensure action items resulting from management's review of the Quality System are implemented within given time frames.
Comply with all Company procedures
Maintain an up-to-date understanding of McDermott’s operating systems
Report any or consistencies or errors in work you have produced without delay
Promote a positive Company image at all times
Uphold the Company’s Vision, Mission and Values Statement and Corporate Goals;
Adhere to the Company’s Ethics Policy Statement, in particular, be trustworthy, maintain a high ethical standard and adhere to the Code of Business Conduct.
Accept personal responsibility for and adhere to the Company’s QHSES Policy and Procedures, Substance Abuse Policy and to raise matters of concern to the Company
Basic Qualifications :
Minimum A Levels or equivalent
Have intermediate knowledge in administration work
MS Office, (Excel, Word and PowerPoint)
Company Overview :
McDermott is a premier, fully integrated provider of technology, engineering and construction solutions to the energy industry.
For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions from the wellhead to the storage tank to transport and transform oil and gas into the products the world needs today.