Vaccination Support Administrator
St Helens and Knowsley Teaching Hospitals NHS Trust
Whiston
2d ago

Job overview

As a Vaccination Support Administrator, the post holder will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of the COVID-19 vaccinations.

The post holder will be responsible for providing administrative support within a team of staff working in a mass vaccination site or in another location across the Cheshire and Merseyside region.

Main duties of the job

Accessing and maintaining accurate patient records, adhering to confidentiality as per

the site’s policy.

Recording vaccination consent and marking completion.

Provide administrative support to the vaccination site’s staff.

Ensure all paperwork has been provided pre-vaccination by the citizen, check identity &

confirm vaccine details (type, date, time, dose).

Maintain, request and transfer confidential patient records, ensuring they are stored in

an accurate and secure filing system. Adhere to confidentiality as per the site’s policy.

Direct citizen to the post vaccination waiting area within the Pod.

Record vaccine stock when removed or returned to fridge and to report low stock levels

for vaccines, stationery and clinical equipment.

Report low vaccine stock to maintain appropriate levels, checking expiry dates and

recording wastage.

Record vaccination event and mark completion; if for any reason the vaccination hasn’t

been completed, record that information along with the reason.

Coordinate and maintain communication with team members about routine and daily

activities including rota’s, contacting clinical staff, updating systems and other duties.

Provide non-clinical advice, information to patients / clients and relatives when

necessary.

Assist with data collection activities by ensuring records are up to date. Maintain

accurate, clear and legible documentation in all legal records in accordance with the

Data Protection Act.

Working for our organisation

You will be joining a hard working team that all work together to achieve one goal.

We are a friendly team that work all across Cheshire and Merseyside in various vaccination clinics across the region.

Being part of such a national effort is extremely rewarding and fulfilling.

Detailed job description and main responsibilities

As a Vaccination Support Administartor, the post holder will work as part of a dynamic team

in delivering a safe and effective service for the mass delivery of the COVID-19 vaccinations.

The post holder will be responsible for providing administrative support within a team of staff

working in a mass vaccination site.

Dimension & Context of the role

The COVID 19 vaccinator will work as part of a dynamic team in delivering a safe and effective

service for the mass delivery of the COVID-19 vaccine(s).

Key Responsibilities

Accessing and maintaining accurate patient records, adhering to confidentiality as per

the site’s policy.

Recording vaccination consent and marking completion.

Provide administrative support to the vaccination site’s staff.

Ensure all paperwork has been provided pre-vaccination by the citizen, check identity &

confirm vaccine details (type, date, time, dose).

Maintain, request and transfer confidential patient records, ensuring they are stored in

an accurate and secure filing system. Adhere to confidentiality as per the site’s policy.

Direct citizen to the post vaccination waiting area within the Pod.

Record vaccine stock when removed or returned to fridge and to report low stock levels

for vaccines, stationery and clinical equipment.

Report low vaccine stock to maintain appropriate levels, checking expiry dates and

recording wastage.

Record vaccination event and mark completion; if for any reason the vaccination hasn’t

been completed, record that information along with the reason.

Coordinate and maintain communication with team members about routine and daily

activities including rota’s, contacting clinical staff, updating systems and other duties.

Provide non-clinical advice, information to patients / clients and relatives when

necessary.

Assist with data collection activities by ensuring records are up to date. Maintain

accurate, clear and legible documentation in all legal records in accordance with the

Data Protection Act.

Responsibilities for financial and physical resources

Responsible for the safe and effective use of equipment and other resources, ensuring

equipment is maintained in good working order

Ensure stationery and health promotion resources are available in immediate work area

and monitored appropriately

Responsibilities for information resources (including systems access)

Effectively use IT support systems to enhance direct and indirect care delivery.

Use of an electronic patient record system.

Submit accurate and timely activity data as required.

Freedom to act

Accountable for own professional actions but guided and supervised by the Operational

and Clinical Lead.

Work within Patient Group Directions or National protocol.

Escalate queries or problems outside own area of competence to line manager.

Responsibilities for policy and service development implementation

Follow local and national policies.

Adhere to infection control procedures.

Adhere to Professional Code of conduct, and maintain own professional development

ensuring fit for practice

Ensures that all NHS statutory & mandatory training is kept up to date. Attend all

mandatory training as needed.

Respond to queries or escalate to the clinical supervisor.

Clinical Governance

Assist in the monitoring and maintenance of the health, safety and security of self and

others in work area.

Assist in the identification and assessment risks in work activities.

Observe and maintain strict confidentiality with regards to any

patient / family / staff / records and information in line with the requirements of the Data

Protection Act.

Practise within the national protocols, training and levels of competence.

Adhere to all centre policies, procedures and processes.

General Duties

To observe the provisions of and adhere to all Trust policies and procedures.

To actively participate in the annual performance review to identify personal

development needs

To attend Trust Statutory and Mandatory training sessions as required and any other

training courses relevant to the post.

To fully comply with the relevant sections of the Health and Safety at Work Act. They

must also understand and implement St Helens and Knowsley Hospitals NHS Hospitals

Trust Statement of Policy on Health and Safety at Work and the Trust corporate

Health and Safety Policies and Procedures . You are required to follow all applicable

rules and procedures relating to Health and Safety at Work and to take all responsible

precautions to avoid actions.

To be aware of the confidential aspects of the post. To keep up to date with the

requirements of information governance; undertake mandatory training and follow Trust

policies and procedures to ensure that trust information is dealt with legally, securely,

efficiently and effectively. Breaches of confidentiality will result in disciplinary action that

may involve dismissal. You must maintain the confidentiality of information about

service user staff and organisational business in accordance with the General Data

Protection Regulation 2018 (GDPR) and Caldicott principles.

The post holder should also be aware that, regardless of any action taken by the

employing authority, breaches of confidentiality could result in civil action for damages.

All staff will be treated with respect by management, colleagues, patients and visitors

and equally staff will treat management, colleagues, patients and visitors with the same

level of respect. Staff will be supported to challenge any discriminatory behaviour that

may be based on differences in race, disability, language, culture, religion, sexuality,

age, and gender or employment status.

You will be expected to undertake the Trusts’ commitment to safeguarding and

promoting the welfare of children, young people and vulnerable adults.

To ensure that when creating, managing and sharing information records it is done in

an appropriate way, subject to statutory requirements and agreed security and

confidentiality policies, procedures and guidelines. All employees are responsible for

implementing and maintaining data quality, ensuring that records are legible and

attributable and that the record keeping is contemporaneous

In accordance with the Health and Social Care Act 2008, the post holder will actively

participate in the prevention and control of infection within the capacity of their role.

The Act requires the post holder to attend infection prevention and control training on

induction and at regular updates and to take responsibility for the practical application

of the training in the course of their work. Infection prevention and control must be

included in any personal development plan and / or appraisal.

To adhere to relevant Code of Practice of Professional body (if appropriate)

The post holder must be flexible in the duties performed and it is expected that similar

duties, not specifically listed above, will be carried out as required and may be cross

site.

The duties contained in this job description are not intended to be exhaustive. The

duties and responsibilities of this post are likely to evolve in line with the Trust’s

continued organisational development.

To adhere to the NHS Constitution and its principles and values. You must be aware of

your Duty of Candour which means that you must be open and honest during your

employment and if you see something wrong, you must raise it. You must read the NHS

Constitution in full and can download this from the Trusts intranet site or the

www.gov.uk website. Hard copies are available from the HR Department on request.

The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary

Essential criteria

  • Educated to GCSE / NVQ level 3 or equivalent level of qualifications and / or equivalent relevant proven experience.
  • Essential criteria

  • Commitment and willingness to undertake learning and development courses as required to ensure competency for role, this will include NHS statutory and mandatory training.
  • Understanding of Confidentiality and Data Protection Act
  • Experience of using MS Office applications
  • Desirable criteria

  • Experience of administrative role.
  • Experience of working with the public / public sector.
  • St Helens & Knowsley Teaching Hospitals NHS Trust are committed to providing an environment and services which embrace diversity and which promote equality of opportunity, we welcome applications from all sections of the communities we serve to enable us to reflect their diversity and improve the delivery of the services we provide.

    Report this job
    checkmark

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form