Job Description
Westlakes Recruit are currently recruiting for an experienced Senior Document Controller with a background in Nuclear on a Contract basis, to be located in South Gloucestershire -BS16 1EJ
ROLE PROFILE
Key Outputs / Deliverables :
Business Unit · Document Control System · Document Distribution Matrix · Master Document / Deliverables register · Supplier Document Distribution Matrix · Supplier Document / Deliverables register · Daily / Weekly / Monthly Status updates · Lessons learned Updates · PM Controls Framework
Leadership Responsibilities and Accountabilities
Leading Self : Is a role model, demonstrating Clients principles, promoting health, safety and wellbeing, respect and inclusion · Leading Others : Owns the performance and development of their team members, including effective and ongoing communication and feedback · Leading Resources : Responsible for effective planning and organisation of resources to deliver on customer promises
HSSE Responsibilities and Accountabilities
Can explain their responsibilities for their own and others health and safety welfare. · Can explain their safe systems of work and their empowerment to stop work and immediately report to their line manager if they feel that something is unsafe or something is not right.
Can explain how to report an HSE unsafe act and not walk by. · Can explain and adhere to all environmental processes and procedures as detailed by the Company.
Quality Responsibilities and Accountabilities
Can articulate and communicate interested parties and their requirements · Captures issues, risk & opportunities to instigate and monitor an appropriate Quality Management system for their area of responsibility · Demonstrate and communicate the quality requirements of their function and ensure that these are being met · Demonstrate an understanding of risks and take action to mitigate that risk
Continuous Improvement Responsibilities and Accountabilities
Responsible for working with the business unit functional departments to identify and deliver improvements in quality, schedule and cost within the project.
Identification of Lessons learned back into the business Revenue / Budget Responsibility · N / A.
Financial Awareness & Management
Can describe why their financial awareness is important to the Company and to support them operating within their role.
Can explain the processes and practices that apply to their financial aspects of their job and use them as appropriate and required.
Commercial Responsibilities and Accountabilities
Can state how their role contributes to the commercial viability of the site or project. · Demonstrates awareness by following appropriate procedures and governance.
Considers the risk or other options if appropriate and discusses with their line manager. · Seeks involvement of line manager or other internal.
Stake holders for any business improvement ideas that will improve commercial viability of all activities.
Experience / Qualifications / Skills
Company / Industry Knowledge : · Extensive recent and relevant experience in a similar environment / business sector · Extensive experience in applying document management in a complex environment · Awareness of various contracting methodologies (e.
g. FIDIC / NEC3 / JCT etc.) · Advanced knowledge of document management techniques · Experience of various document management toolsets · Full project lifecycle experience from bid phase through to close out
Qualifications :
Relevant qualification in Information Management · National Diploma in Business Admin (Level 4) or equivalent qualification · Have an professional qualification (e.
g. APM / CMII) (or equivalent)
Key Technical Skills
Proficient (applies the competence independently, primarily in complex situations , supervises others applying the competence , has a detailed knowledge in complex situations and can critically evaluate and adapt as required) in the following APM competencies · Requirements Management - the ability to prepare and maintain definitions of the requirements through the project lifecycle including document management of deliverables.
Change Control the features of a rigorous change control process , and how to establish , implement and maintain a change control process · Quality Management - the ability to develop, maintain and apply quality management processes and outputs.
Competent (applies the competence independently, primarily in situations of limited complexity, has a comprehensive knowledge in situations of limited complexity) in the following APM competencies.
Reviews the legal, regulatory and organisational requirements for review, the range of factors that need to be evaluated during reviews, and how these may vary throughout the lifecycle of the project · Frameworks and methodologies the appropriate adoption of specific frameworks and methodologies for the management of projects and tailoring of these · Contract Management - The nature of contracts and statements of work, and the implications for the contracting organisations and the suppliers into this.
Negotiating and managing contract variances
Stakeholder and Communications management the systemic identification and analysis of stakeholders , and the planning and conduct of interactions to engage and communicate with them · Information Management - Collecting, storing, disseminating, archiving, retrieving and appropriately destructing information in accordance with regulations / policy as appropriate · Information Assurance - Protecting information from unauthorised access, use, disclosure, disruption, modification, recording or destruction · Information Technology - Appropriately use computers / digital devices and the associated programs / applications applicable to role
For more information on this role or to register your interest for future job updates, please visit www.westlakesrecruit.co.uk
We would welcome the opportunity to discuss this role informally.
Why We’re Different :
Westlakes Recruit are a people solutions business that understands the complexities of nuclear and the importance of our clients’ mission critical objectives.
Smarter, faster, more agile we have a laser focus on nuclear, with deep sectoral knowledge. We develop nuclear talent pools before you know you need them!
We do Nuclear. We only do Nuclear. We do all of Nuclear.
Powering a Diverse Nuclear Future :
As an equal opportunities business, we value applications from all backgrounds, cultures and abilities.
Requirements
Proficient (applies the competence independently, primarily in complex situations , supervises others applying the competence , has a detailed knowledge in complex situations and can critically evaluate and adapt as required) in the following APM competencies Requirements Management - the ability to prepare and maintain definitions of the requirements through the project lifecycle including document management of deliverables.
Change Control the features of a rigorous change control process , and how to establish , implement and maintain a change control process Quality Management - the ability to develop, maintain and apply quality management processes and outputs
