Space Audit Manager
Jones Lang LaSalle, IP, Inc
London
1d ago

Space Audit Manager Integrated Facilities Management EMEA Permanent

London Competitive Salary

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals.

And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-

changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best.

We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

Role summary :

The Space Audit Manager is expected to work closely with the other member of the Quality Assurance team (Email Help desk manager) in undertaking independent Quality Assurance activity aimed at improving overall space data quality.

This individual will play a key role in establishing space audit schedules for local Facilities Managers to undertake the Space Audits and report on any anomalies, root cause and corrective actions.

What this job involves :

  • Responsible for ensuring that the Global Space Audit framework as defined by the client is adhered to across the geographies in a consistent manner.
  • Report deviations (if any) promptly.

  • Establish, schedule and coordinate the space audit checks calendar across countries on FMS space data and report findings to the client.
  • Track actions on findings to closure.

  • The individual may also be expected to undertake audit checks (as required) for a few high profile / high visibility properties for the client.
  • Source inputs from MAC (Moves and Changes) / OP (Occupancy Planning), Business Partnering team(s) and other local CRE teams on key discrepancies being observed on space data and establish root cause.
  • Provide regular training sessions for existing and new Facilities Managers on FMS Space audits.
  • Publish dashboards covering space audit performance as per agreed frequency.
  • Maintain transparency and timeliness in escalating findings to the wider CRE / business teams thereby leading to improvement in service quality.
  • Establish patterns on common space audit findings across Global Regions / Countries and share inputs with wider SDM team for onward action.
  • Leadership
  • Reports issues and concerns related to the overall Global Space Audit function to the key stakeholders
  • Client / Stakeholder Management
  • Department Managers and / or Administrative Assistants (Space Liaisons).
  • Move Coordinator (Move Project Manager) to co-ordinate link with audit results and move projects.
  • Occupancy Planners to review short / long term strategy of building(s).
  • Deliver an exceptional quality of service to the Client, as reflected by Client feedback.
  • Facilitates and / or resolves issues related to the Space Audit process.
  • Finance Management / Cost Control / Profitability
  • Report space audit data metrics for all key locations.
  • Regularly reports back to the key stakeholders listed in the Leadership section above.
  • Sound like you? To apply you need to be able to demonstrate the following skills and experience :

  • Minimum Associate’s Degree, preferred Bachelor's degree in architecture, construction management, design or a related field.
  • Ability to solve problems individually and in a team setting.
  • Proficient with Microsoft Excel, PowerPoint, and Word.
  • Excellent written and verbal skills.
  • Critical Competencies for Success

  • Drive and ability to influence a wide variety of stakeholders across geographies and business units.
  • Diagnostic skills to solve data and reporting issues.
  • Ability to understand complex ideas and communicate those ideas to others within the team.
  • Works collaboratively with cross-functional groups.
  • Clearly articulate problems and solutions to management.
  • Attention to detail.
  • Other Personal Characteristics

  • Strong desire to find improvement opportunities within work stream.
  • Brings solutions to management when presenting concerns.
  • Ability to discern appropriate levels of issues for proper escalation.
  • What you can expect from us

    You’ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-

    minded people work naturally together to achieve great things.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

    We’ll offer you a competitive salary and benefits package.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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