Personal Assistant
Berkeley Group
Woolwich, London
1d ago

Responsibilities and Accountabilities :

Personal Assistant duties

  • Rigid co-ordination and responsibility for diary management, travel arrangements, expenses etc.
  • Administration support to the Directors including letter and memo writing, creating packs and presentations
  • Create and maintain excellent working relationships with our main stakeholders - local Councils, Consultants, Architects etc.
  • Screening and prioritising telephone calls and emails
  • Maintaining electronic records and take ownership of our Executive SharePoint site
  • IT assistance
  • Finance Team Administration duties

  • Anti-Money Laundering monthly and quarterly audits
  • Other financial reporting to Group Head office
  • Monthly Board Packs
  • Assistance with HR administration
  • Administration support to the finance team including letter and memo writing, creating packs and presentations using Microsoft Word, Excel and PowerPoint
  • Holiday tracking
  • Diary management and meeting arranging where necessary
  • Finance SharePoint site ownership
  • Land Team Administration duties

  • Diary management
  • Meeting pack and presentation creation
  • Land & Planning SharePoint site ownership
  • Our People / Learning & Development

  • Organise the yearly Sales Academy alongside external organisers
  • New Starter inductions for Head Office - welcome packs on desk
  • Manage company induction programme - ensure Line Managers are following the Induction Checklist
  • Employee benefits - Bupa & Reward Builder
  • Add new starters to relevant SharePoint sites
  • Keep employee guide and Induction presentation up to date
  • Exit Interview coordination
  • Coordinate the Our People Our Vision commitments and initiatives
  • Organise diversity & inclusion and charity awareness staff events
  • Manage Appraisal process for employees
  • Manage and Organise Healthy workplace events and initiatives
  • Manage the Programme of Events schedule
  • Technical Competencies :

  • Highly Organised and flexible with an ability to multi task
  • Proficient MS Word, Excel, Outlook and PowerPoint skills
  • Bluebeam experience
  • Experienced with databases (SharePoint experience desirable)
  • Practical and hands-on - fast thinker
  • Attention to detail
  • Reliable and logical thinking
  • Confidential - experience with HR would be an advantage
  • Personable, with confidence and ability to work with individuals in all areas of the business
  • Friendly and enjoys working in a team
  • Proactive with a desire to get involved in the wider business and develop business improvement ideas
  • Person Specification :

  • Proactive, self-driven, results-oriented with a positive outlook
  • Exceptionally well organised & deadline driven
  • Desire to continuously improve and take pride in all forms of reporting
  • Keen to deliver exceptional customer service
  • An effective manager and mentor to junior staff
  • Flexible and reliable
  • Credible and comfortable in dealing with a wide variety of stakeholders
  • Reliable, tolerant and determined
  • Team player
  • Please note our standard working hours are 8am until 5 : 30pm Monday to Friday.

    Integrity

    Build trust by being open, clear and credible

    Passionate

    Take pride in what we do and the impact we make

    People

    Work together, empower people and value their contribution

    Creatively

    Find individual solutions for every site and situation

    Detail

    Deliver the best through attention to detail in everything we do

    Integrity

    Build trust by being open, clear and credible

    Passionate

    Take pride in what we do and the impact we make

    People

    Work together, empower people and value their contribution

    Creatively

    Find individual solutions for every site and situation

    Detail

    Deliver the best through attention to detail in everything we do

    Report this job
    checkmark

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form