Facilities Manager / Receptionist (Contract)
Zoetis
Leatherhead, England
20h ago

Core Responsibilities

Facilities

  • Under the supervision of the FM coordinate, supervise and manage subcontractors. (cleaning, waste )
  • Support the Global Operations team with external contacts
  • Responding appropriately to emergencies or urgent issues as they arise
  • Conduct daily floor walks around : open space, meeting rooms, kitchens, toilets, storages, etc. to ascertain the status of all areas address and resolve any remedial actions
  • Ensure all faults with furniture, fixtures and office equipment are reported and addressed
  • Reception

  • Meet and greet employees, contractors, clients and visitors
  • Announce the arrival of guests to internal staff
  • Issuing access cards and tracking on a regular basis
  • Book taxis for visitors
  • Receive and send courier and packages
  • Ensuring the internal directory and mail distribution lists are up to date and distributed to relevant contacts.
  • Handle, administer and follow up general enquiries
  • Coordinate cleaning, catering, audio visual and office equipment requirements
  • Conduct regular meeting room inspections by walking around the meeting rooms on a regular basis to ascertain which rooms are vacant, dirty or ready for use.
  • Ensure the meeting rooms are maintained to the established standards

  • Ensure the reception and associated areas are always clean and tidy with the furniture in the appropriate
  • Be responsible for the updating of all guest related manuals
  • Act as fire safety / evacuation lead to ensure both visitors and colleagues whereabouts is monitored, and effective evacuation procedures are in place
  • First aid provider
  • Liaise with local park management
  • Administration

  • Provide support to procurement procedures in Ariba & SAP systems, receiving quotes, setting up new vendors, creating PO’s, managing PO’s and invoices for Global Operations
  • Assist with administrative duties or project work as required
  • Monitoring the stationary and catering consumables stock
  • Desired Skills and Experience

    Key Skills

  • Good interpersonal skills with ability to communicate across different management levels
  • Ability to prioritize and coordinate tasks efficiently ensuring all deadlines are met
  • Pro-active, hands-on and can-do mentality with eye for detail
  • Sociable and outgoing
  • Ability to work for different reference people / organizations in a changing and stressful environment
  • Enjoy working autonomously and as a part of a wider team
  • Good administrational skills
  • Training & Qualifications

  • IT literate. Able to use standard business software, communication tools and quality management systems
  • Experience

  • Experience managing facilities and reception in a corporate environment desirable
  • Travel Requirement

  • Must be able to travel to the office based in Leatherhead
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