Senior Executive Secretary
Fidelity Investments
3d ago

Job Description :

This position provides advanced administrative support to at least one EI Senior Vice President and potentially other Vice Presidents too.

Your excellent communications skills will be constantly put to the test, as will your ability to prioritize multiple tasks simultaneously as you serve as a focal point of a multifaceted, fast-paced business environment.

The administrative staff at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team.

You work directly with, and provide support to, management at all levels of the company and frequently deal directly with customers and business partners as well.

The Expertise You Have

  • A bachelor's degree strongly preferred, and experience Executive administrative assistant work for leadership positions experience
  • Must have 6+ years of Executive Assistant experience
  • The Skills You Bring

  • Polished executive assistant with professional maturity and previous corporate environment experience.
  • At least 5 years of experience providing administrative support to senior executives.
  • Ability to support multiple executives simultaneously.
  • Effectively interact with senior level management both internally and with external clients.
  • Able to maintain a high level of confidentiality.
  • Extremely detail-oriented and possess strong communication and organizational skills.
  • Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs.
  • Skilled in SharePoint and able to develop and maintain sites.
  • Demonstrated ability to learn new skills and adapt to new technology.
  • Proven ability to prioritize, react and think quickly.
  • You are a self-starter with strong sense of ownership and involvement.
  • You seek clarification or assistance when needed.
  • You desire to work as a true partner with executives and anticipate needs.
  • Your willingness to get involved with the work of the larger team.
  • The Value You Deliver

  • Managing a complex and ever changing calendar
  • Screening incoming phone calls
  • Scheduling and coordination of meetings, including agenda development
  • You will have the opportunity to create reports and high quality presentations utilizing Excel and PowerPoint
  • You will be responsible for coordinating travel, organizing and processing expenses and invoices
  • Assisting with larger group initiatives as needed
  • You will partner with your peers and colleagues to ensure adequate support for the executive team, including vacation / absence coverage
  • Certifications :

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