2i Recruit are delighted to be recruiting for this prestigious law firm, based in Guildford. They require an experienced legal PA within their residential department to support a busy fee earner
Prepare correspondence and documents to include transcribing digital dictation.
Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
Prepare mail and enclosures for dispatch.
Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.Make appointments, arrange meetings and to maintain an up to date diary for his / her principal.
If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
Provide support to other secretaries as required.
Provide guidance to junior and temporary secretaries when required to do so.
Progess client matters without fee earner supervision and in the absence of a fee earner
Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
Ensure the confidentiality of all the Firm's and clients' documentation and information
Advanced IT skills in relevant packages and excellent (speed) typing skills
High accuracy levels
Demonstrates a pro-active approach to work with a positive attitude.
Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
Demonstrates ability and willingness to work to deadlines
Prioritise work-loads effectively
Work as part of a team
Please be advised if you have not been contacted within 5 working days, we regret to inform you that on this occasion your CV has not been short listed for the position.