Trade Mark Records Clerk
Reddie & Grose
2d ago


Trade Mark Records Clerk


Trade Mark Records Team Formalities


Trade Mark Records Supervisor

WORKING HOURS : 09 : 30 17 : 30

SALARY : Competitive


AboutReddie & Grose LLP

Reddie &Grose is recognised as a leading patent and trade mark firm.

Our attorneyshandle the full range of IP rights including patents, trade marks, andregistered designs. We also handle the protection of plant variety rights.

Within these areas we handle drafting, filing, prosecution, opposition,enforcement, defence and dispute resolution in general.

We also advise on IPstrategy and are able to offer support in due diligence and other aspects ofcorporate transactions handled by our law firm colleagues.

We understandwork-life challenges and are sensitive to how work can impact your personallife. We respect this and will always encourage a good work-life balance.

Ourworkplace is one where fairness, respect, equality and dignity are promoted andare part of the firm’s everyday goals and behaviour.

There is a welcoming culturewhere we recognise that the different backgrounds, values, attitudes, skillsand experience of our staff means they bring a unique perspective to workissues.

Trainingat Reddie & Grose

Reddie &Grose has an excellent reputation for training and we pride ourselves on thetraining we provide across all areas of the firm.


  • 25 days annual leave plus all bank and public holidays
  • Remote home working (40% office / 60% workingfrom home)
  • DiscretionaryChristmas bonus
  • Additionalday off in December
  • PrivatePension Scheme (with optional salary sacrifice)
  • GroupLife Assurance (3 x salary)
  • Cycleto work scheme (salary sacrifice scheme)
  • Eye care vouchers
  • Employee Assistance Programme
  • Employee Benefits Platform
  • Active social eventscalendar
  • Interest free season ticket loans
  • Private medical scheme
  • Dressdown Friday
  • Accessto cycle store and shower facilities
  • Positiveculture for work-life balance
  • Dailydelivery of fresh fruit
  • Job Summary / Job Objective / Purpose Statement :

  • The Trade Mark Records team is primarilyresponsible for booking new cases; checking, diarying and forwarding incomingcorrespondence;
  • updating the Inprotech database (case updates, bookingdeadlines, etc.); abandonments and maintaining the trade mark and design duedate diaries.

    Although primarily responsiblefor trade marks, the team also handles a small number of designs and plantvarieties handled by the firm.

    Dutiesinclude but are not limited to :

  • Complete the daily critical list processincluding chasing Fee Earners to ensure deadlines are met.
  • Processing and distribution of incomingcorrespondence; diarying any applicable due dates, amending Inprotech asnecessary and taking any other necessary action.
  • Clearing deadlines on Inprotech via theapproved process.
  • Entering new property cases or miscellaneouscases into the IP database (Inprotech).
  • General updating of Inprotech asrequired, including but not limited to recording changes of name, assignments,references and other record changes.
  • Providing information to Fee Earners foronward reporting to clients, for example schedules or client specific due datereports.
  • Actioning and maintaining Record’sInprotech reminders program.
  • Abandoning pending cases as instructedby fee earners.
  • Entering publication details anddiarying any appropriate due dates.
  • Processing of bespoke reports (e.g toensure data quality, or client specific reports).
  • Deal with any queries received from feeearners, their group support or other formalities teams et al.
  • Newfilings / Document Filing / Fees :

  • Checking and logging of new onlinefilings.
  • Checking of filing receipts, enteringfiling details, checking details / forms and completing / diarying ofsubsequent post filing due dates on Inprotech.
  • Where necessary, checking, logging andfiling of hard copy official documents at the UK-IPO, EUIPO and WIPO. (Checking of applicable document fees andensuring payment).
  • Otherduties :

  • Assist with training as and whererequired.
  • General office duties and filing withregard to trade marks, designs & plant varieties.
  • Helping other Formalities teams whenrequired.
  • Liaising with Partners, Fee Earners,Accounts and Formalities Staff.
  • Any duties a Partner or senior member ofstaff may ask you to carry out.
  • Systems used :

  • Inprotech IP records system
  • Microsoft Office (Word, Excel)
  • Internet
  • Person Specification :

    This role would suit a candidatewith the below specification :

    Experience :

    Minimum 2 years experience of Trade Mark formalities, including :

  • Booking all types of Trade Mark property & miscellaneous cases.
  • Processing all types of Trade Mark correspondence, identifying & entering deadlines.
  • The following Inprotech experience :
  • oUpdating cases / portfolios

    oBespoke reports

    The following will be an advantage but is not essential :

  • Experience and working knowledge of EU designs.
  • Competencies :

  • Proactive outlook & good use of initiative.
  • Methodical approach, attention to detail & ability to prioritise.
  • Excellent communication skills.
  • Statement :

    This job description is issued as a guideline to assist you in yourduties, it is not exhaustive and we would be pleased to discuss anyconstructive comments you may have.

    Because of the evolving nature and changingdemands of our business, this job description may be subject to change and doesnot form part of the contract of employment.

    You may, on occasions, be requiredto undertake additional or other duties within the context of this jobdescription, and according to the needs of the firm.

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