Legal Project Executive
Allen and Overy
Belfast, United Kingdom
1m ago

Job description

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned our reputation as a firm that leads the industry and opens up new possibilities in law.

Our lawyers are leaders in their field and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. We are defined by our consistent commitment to creating a collaborative and supportive working culture and investing in your progress.

We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional ambitions.

  • Joining our global team, you’ll discover what collaborating on a global scale really looks like; you’ll learn how to help drive change;
  • and you’ll be at the heart of an organisation that’s defining the future of law. If you’re ready for a new challenge, it’s time for you to seize the opportunity.

    Department purpose

    The Project Management Office is dedicated to providing legal project management tools, training and support to our lawyers to enhance the delivery of our legal work.

    Additionally to support our most complex projects, the Project Management Office provides Legal Project Manager resources.

    Role purpose

    The position is responsible for supporting Legal Project Managers perform a project management role on the firm’s largest and most complex legal projects, where project management requirements are exponentially greater than on other projects.

    As the Legal Project Executive develops in their role, they will perform an independent legal project management role on selected matters.

    The person will be part of a wider team of Legal Project Managers within the Project Management Office, who together drive new services and define and implement legal project management best practice throughout the firm.

    Role and responsibilities

    Supporting our Legal Project Managers through the lifecycle of our complex projects, specifically :

    Planning Phase

    Supporting project manager in setting up projects and project phases including scoping and budgeting

    Preparation of project plans / timelines for internal and external use

    Help identify stakeholders and establish a communication plan

    Execution Phase

    Co-ordinate work effort; status reporting; liaising with client and communicating progress; tracking scope changes; creating and updating action lists and trackers

  • Financial management : on-going monitoring of fees, run rates and other key financial metrics; regular updates to the client on fees and disbursement;
  • review of lawyer fee narratives to ensure they are to the client agreed format

    Updates to project plans / timelines / budgets

    Co-ordinate cross-departmental / jurisdictional activity

    Create and co-ordinate execution of work plans

    Responding to ad-hoc client queries

    Ensure effective communication with specialist departments and counsel (internal and external); and that the communication plan is adhered to

    Provide timely updates to project manager and / or lead lawyers on potential issues identified

    Track risks, changes to scope and lessons learnt

    Identify and track tasks delegated to project team members

    Review & Close Phase

  • Supporting the project manager during post-project review process including : update project plans / timelines; review finances;
  • facilitate learning for future similar projects

    Ensure know-how is archived

    Advise on project management approach for future similar projects

    More generally

    Contribute to internal projects which the wider Project Management Office team is working on in order to continually improve the firm’s legal project management profile

    Amend existing and help develop new project management tools (e.g. Excel templates)

    Maintain a close relationship with Advanced Delivery departments to introduce new working efficiencies where appropriate

    Who we are looking for

    Experience working on projects in a law firm or professional services firm, preferably on client facing, fee-earning projects

    Experience of working on complex projects, e.g. strategic and / or large scale projects

    Advanced organisational and influencing skills, flexibility of style, attention to detail, and ability to multi-task in a fast-paced, detail-oriented environment

    Possess a high degree of initiative and follow-through skills

    High-level interpersonal skills to facilitate communication in person, by email, and telephone with professionalism and diplomacy.

    Good facilitation and presentation skills

    Degree level qualification; desirable to have project management certification (e.g. PRINCE2)

    Strong IT skills and the ability to learn new applications quickly

    Excellent multi-tasker, good at prioritising conflicting requests; thrives under pressure

    Desirable : exposure to financial management tools

    Additional information - External

    Applications close Monday 27th September at 12 : 00pm


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