Senior Administrative Assistant (Disabled Children's Respite Home) HCC13910
Shared Services Partnership
Basingstoke, HAM, GB
1d ago

Job Details :

Salary Range : £18,426- £19,407 pro-rata, per annum (actual salary £11,055 - £11,644 per annum)

Work Location : Firvale, Basingstoke

Hours per week : 22.20

Contract Type : Permanent

Closing Date : 30 August 2019

Contact details for an informal discussion : Please contact Kiki Schoenberg, Registered Manager on 01256 475978

Seize a unique opportunity to turn young lives around!

  • We have an excellent opportunity for a Senior Administration Assistant to join our team at Firvale, Disabled Children'
  • s Respite Home in Basingstoke. Firvale is a joint funded (Hampshire Hospitals NHS Foundation Trust & Hampshire County Council) care unit providing overnight and short breaks for children and young people with complex health needs, challenging behaviours and learning disabilities within a homely environment.

    We work closely with children to support their social and emotional development, create new opportunities that deliver positive experiences and encourage healthier lifestyles.

    We have high aspirations for them and we encourage them to regain their self-worth, recover from their experiences and get their lives back on track.

    You will keep everything running smoothly behind the scenes, reducing the administration burden on your colleagues. The more efficient and effective your contribution, the more our team can focus on the children and families.

    Joining this busy team, you will carry out a range of administration duties including; co-ordinating the basic administration function, providing data to Team managers, maintaining HR spreadsheets and responsibility for petty cash claims.

    You will be undertaking work which is confidential, demanding and at times, emotionally challenging but always rewarding, which requires effective communication skills, and a sensitive approach.

    In return, you can look forward to helping shape a newly-invigorated service that’s more supportive and forward-thinking than ever before.

    Role Responsibilities :

  • To develop and implement a comprehensive, effective and efficient administrative support service to meet business requirements.
  • Take minutes of weekly and monthly meetings, including Young People’s meetings.
  • Co-ordinate and produce statistics for Health & Safety meetings.
  • Record sickness absence and provide relevant target information to managers.
  • Assist in the input of IBC orders and petty cash control as requested by the Registered manager.
  • Maintain HR spreadsheets, ensuring they are up to date at all times.
  • Co-ordinate HR / Training process for staff.
  • General stationary management and orders on IBC and stationary control.
  • Respond to general administration requests.
  • Provide cover for reception and other administrators in their absence.
  • Essential Qualifications, Skills and Experience :

  • GCSE (or equivalent) level A-C, (including English and Maths).
  • Previous general administrative experience with specific experience where appropriate.
  • Computer literate in the use of a variety of software for data handling and transmission.
  • Where appropriate, specialist training and qualifications.
  • Effective communication skills at all levels.
  • Working Conditions :

  • Manual handling of objects up to 5kg, more than once a day.
  • Display screen equipment user.
  • Vetting Requirements :

    This post is subject to an Enhanced Criminal Records Check. As such please note, we will take up references prior to interview.

    Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment.

    We will ensure that all our recruitment and selection practices reflect this commitment.

    Corporate Equalities Employment Policy : In order to combat indirect discrimination, no unnecessary conditions or requirements will be applied to any for achieving equality of opportunity in its employment practices.

    All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of their gender, disability, age, ethnic or national origin, marital status, creed, sexuality, trade union activity or responsibility for dependants unless a Genuine Occupational Qualification (GOQ) applies.

    In order to combat indirect discrimination, no unnecessary conditions or requirements will be applied to which would have a disproportionately adverse effect on any one group.

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