To ensure statutory documentation is completed and records maintained
To follow and maintain the PM Compliance process in line with Mitie standard processes
Generation of reporting
To ensure compliance is maintained and SLA’s are achieved
Administer accurate records
To ensure deadlines are achieved
Complete PM’s in Maximo adhering to the compliance process and ensuring all paperwork is attached including any certification
Identify missing / incomplete paperwork chase and escalate where appropriate
Raise reactive remedial work orders on Maximo for any non-satisfactory PM’s
Ensure appropriate action on engineer remedial's as per PPM process
Uploading all certification where Maximo dictates this is required in Maximo
Using Compliance and Certification reports to chase outstanding PM tasks and missing certification
Assist with the decommissioning process to ensure Maximo is up to date.
Approve to pay report confirm works completed before approving, check budget cost against purchase orders and agree uplifts with contract management
To assist with adhoc duties as and when required
Administration experience essential
Must have a flexible approach to working
A knowledge of the hard services and facilities management sectors is desirable
Ability to manage own time and prioritise workload
Relationship building skills in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required
Ability to work on own initiative to a high level of accuracy and to meet deadlines
Customer Care - Capable of delivering results and meeting customer expectations
Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practises
Attention to Detail
Good understanding of compliance in terms of statutory, mandatory and routine maintenance
Strong IT skills including Excel to intermediate level
Ability to work to KPI’s
Maximo Knowledge preferred but not essential.
Health and Safety responsibilities
Follow Group and company policies and procedures at all times;
Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;
Use all work equipment and personal PPE properly and in accordance with training received;
Report any issues or training needs to your Line manager and / or via your divisional incident reporting system;
Level of Authority
The job holder will have the authority to carry out their role on a day to day basis in accordance with all prevailing company policies.
The job holder will have authority to incur expenditure and to agree legally binding commitments on behalf of the company but these must be in accordance with the company authorisation limits, which are determined by the Authorisation Register
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken.
Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder’s role and / or the needs of the business.