Practice Finance Assistant
Ashurst
London
6d ago

About Ashurst :

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth.

Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

To find out more please visit .

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks.

These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Business Area : Operations

Role : Practice Finance Assistant - 12 Month FTC

Location : London

Reporting to : PE Team Leader

Hours of work :

Monday to Friday, 9.30am - 5.30pm. You may be required to work outside these core hours from time to time.

Department / Role Overview :

The key to effective practice management requires strong financial discipline to help businesses not only cover their financial obligations but also to boost revenues.

The Practice Finance Assistant (PFA) is a key position which provides a link between the Practice Executives, fee earners and the financial management team.

A key aspect of this role is establishing relationships with practice executives, fee earners and Partners.

The role of the PFA focuses on client and matter administration, working capital management, pre-billing processes and pro-active improvement of lock up.

Main responsibilities :

Financial and Matter Management

  • Work with Partners, lawyers, clients and the financial management team to prepare timely and accurate invoices, involving, but not limited to :
  • Proactively review work in progress to support the matter billing process (including disbursements and third party invoices) with the relevant lawyer / Partner.
  • Monitor and reduce aged WIP.
  • Review and ensure the accuracy of client charge rates and other matter specific financial information.
  • Understand client specific billing challenges, procedures and processes to enable the timely creation of invoices.
  • Ensuring time entries are in accordance with client specific requirements and allocated to the correct file, transferring time between files where appropriate.
  • Preparing financial reports and liaising with the billing team on preparation of draft invoices.
  • Liaise closely with the billing team in Glasgow ensuring all invoices are raised as required.
  • Generate and distribute billing guides to lawyers / Partners and / or Practice Executives, obtaining Partner sign off and ensuring final invoice is sent to the client.
  • Collate information from the practice management system (3e) and other sources to support the preparation of internal and external client reporting.
  • Work with the financial management operations teams to support debt collection activities.
  • Ensure all possible steps are taken to assist the department in achieving their monthly and annual billing targets.
  • Risk and Compliance : Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

    Essential skills and experience :

  • Previous experience working within the finance department of a law / professional services firm, e.g. central finance administration, billing or revenue control.
  • Good level of technical ability in Microsoft Office, particularly Excel, Word and PowerPoint.
  • Demonstrable knowledge of prior firms' practice management system (PMS).
  • Can do" approach, including proactively completing tasks that may be outside general scope of duties or requests submitted to Local Hub.

  • Strong organisational skills : able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines.
  • Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise.
  • Good communication skills, both written and spoken, and able to liaise across all areas within the firm.
  • Behaves in a professional manner, and is personable and approachable at all times.
  • Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
  • Team player, able to work well with others to achieve departmental or task specific goals.
  • Demonstrates flexibility and willing to adjust priorities or working hours when necessary.
  • Keen to learn new skills and willing to complete a broad range of tasks to develop or improve skills sets.
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