Publications Co-ordinator
Adelphi Real World
Bollington, UK
5d ago

The role :

The growth and success of ARW in providing RWE has resulted in over 1000 publications over the years. The need to formalise the publication process, and to achieve a consistency and quality across all of our outputs, resulted in establishing the internal Publications Team to organise, co-ordinate and provide overall management of publications.

Historically, publications have been handled individually by the therapy area teams and written predominantly by our externally resourced freelance medical writers.

However, due to increased demands a centralised team to achieve higher standards and consistency across the business has been established, now ready to bring a publications and editorial co-ordinator on board.

The role will provide the opportunity to engage in all publication-related processes and support of the Publications Team.

Initial responsibilities will include :

  • High quality support to ARW Franchise teams and the Publications Team
  • Submission of abstracts, posters and presentations to international conferences and congresses
  • Submission of manuscripts to scientific journals for peer review ensuring journal guidelines are met
  • Co-ordinating response to reviewers’ comments and resubmission of manuscripts in a standard format
  • Gathering any author information required for submissions such as approvals, disclosure forms, e-mail addresses, etc. in a well- organised and timely manner
  • Liaising with Franchise teams to follow and incorporate authors’ feedback (ARW and external authors)
  • Organising, storing and (re-)referencing publications using Reference management software (i.e. EndNote)
  • Liaising with Franchise teams to see what publication support is needed
  • Co-ordinating communications between Franchise teams and clients
  • Supporting Franchise teams and clients by creating, managing and co-ordinating the quality of data record keeping
  • Following publications from their start to successful publication
  • Co-ordinating the internal and external review process
  • Monitoring due dates to identify approaching deadlines and liaise with Franchise teams to follow-up appropriately
  • Proactive work with Franchise and Publications teams to ensure databases are up to date and reviews completed on schedule
  • Liaising with Business Development Team to advertise ARW publications on LinkedIn and keep ARW website updated
  • Ensuring the publication process and all materials produced comply with current relevant guidelines
  • Other Publications Team support including Publication Database updates, etc.
  • The person we are looking for is it YOU?

    We believe the right candidate will be someone with around 2 years of editorial experience within medical communications / education, ideally working as a member of an established team who understands all the processes involved in scientific publications.

    This could be the next career step, especially if interested in RWE.

  • Experience in publication administration and editorial processes (Essential)
  • Educated to a BSc level or higher (Essential)
  • MS Word, Excel and PowerPoint proficiency (Essential)
  • Strong interpersonal skills and team spirit to allow effective collaboration as a member of a wider team (Essential)
  • Excellent organisational and (time, project) management skills (Essential)
  • Highly motivated with a proactive approach to work (Essential)
  • Excellent written, verbal and numerical skills (Essential)
  • Knowledge of the pharmaceutical industry
  • Attention to detail
  • Reference management software knowledge (i.e. EndNote)
  • At ARW we believe in rewarding high performance and so our benefits include a competitive salary, pension, performance- related rewards, a generous holiday allowance, private health insurance and on-site gym membership together with support for further qualifications, in a friendly and informal office environment.

    The position is office-based at our head office in Bollington, a stunning location just outside Manchester and on the edge of the Peak District.

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