Be a part of our group services team who provide support to all businesses across our five global hubs, based in our corporate head office in London.
The bid manager supports the business by planning and managing the bid process and delivering tender responses in line with the company’s brand, position and processes.
The bid manager translates win strategies and business objectives into smart, compelling, consistent, customer-focused, error-
free documents and presentations, project managing activity through department bid plans and escalating risk to bid leader / board where required.
As a manager in the department individuals are also expected conduct market research, competitor analysis to develop win strategies and bid plans, train and coach members of the team, bring ideas and fresh thinking to the department and to identify opportunities and leads.
Your responsibilities will include :
Developing a bid strategy
Evaluating tender documentation to uncover what’s important.
Undertaking detailed client, project, scope, stakeholder or competitor research to better understand opportunities.
Facilitating workshops with the wider bid team to share knowledge and develop a strategy.
Execution of that strategy
Being the ambassador for the strategy within the entire bid team (leadership).
Creating a strategy execution plan.
Creating an identity (graphics, tone of voice, look and feel), incorporating additional media or materials, to support that strategy.
Creating guidance and templates to support that strategy - CV and case study templates or writing style guides.
Manage the process
Managing the project bid by analysing tender documents to define client requirements, deliverables, set deadlines and owners - the bid plan.
Project planning - owning the bid programme, highlighting interdependencies and monitoring / reporting on progress.
Attending internal progress meetings - bid kick off / regular progress meetings.
Attending external meetings - support the bid team through mid-bid, site and progress meetings.
Engaging in external consultants / SMEs.
Managing the appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.
Gathering and issuing any clarifications required to the client.
Managing inputs and outsourcing to support bid production, including 4D visualisation and external printing.
Write the bid
Answering plan / storyboard with the team to understand the question or scoring mechanisms and set a clear path for bid team to deliver in line with your strategy.
Taking a proactive role in the writing of standard content, CVs and project profiles - closing gaps where possible by interviewing / questioning relevant parts of the business.
Proofreading or copy editing responses to ensure compliant, compelling, benefits-driven copy.
Taking the lead in writing compelling, factual, focused executive summaries.
Submit the bid
Ensuring all required reviews and adjudication / sign-offs are achieved in line with Mace way.
Taking the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline.
Facilitating storyboarding of presentations.
Creating additional supporting content - printed models, video and large-format printing.
Coaching and rehearsing the team to ensure successful delivery.
Capturing all new content within bid content library (aftercare).
Recording and sharing lessons learnt and best practice.
Line management duties
Supervising 1 to 3 senior to assistant bid coordinators.
Managing and developing direct reports.
Identifying development needs for individuals to feed into the overall department learning and development plans (if applicable).
Providing appropriate coaching and feedback to members of the department outside of line management to support the ongoing improvement of the department.
Contributing and influencing the department’s overall resourcing planning.
Your experience, knowledge and skills need to include :
Experience of working in a professional services environment, ideally built environment.
Minimum 5 years’ experience specifically focused on bidding is desirable.
Extensive writing experience in a professional and / or journalistic environment.
Project management experience.
An understanding of the building / property industry is preferred.
Experience translating business, brand strategy to content or communications.
Very high standard of written English, skilled in editing copy to correct grammar, spelling and punctuation with the ability to shape compelling responses.
Strong knowledge of IT. Adobe InDesign and SharePoint experience are an advantage.
Skilled to manage delivery through direct reports and colleagues, including technical employees at all levels, bid colleagues, marketing and communications and external suppliers.
Skilled in supervising employees, to include delegating responsibility, training and evaluating performance.
Strong commitment to internal client care.
Proactive, positive and organised.
Strong attention to detail and error-free delivery.
Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.
Ability to establish and maintain cooperative working relationships with team, colleagues and consultants / suppliers and stakeholders in a professional, consistent manner.
Ability to exercise judgment to solve tactical problems where the answer is not apparent.
A degree qualification or equivalent in a relevant discipline is required.
Professional memberships is beneficial but is not compulsory.