Personal Assistant
Ferreira Young Recruitment
London, england, United Kingdom
8d ago

A leading FTSE 100 Property Firm based in Central London is looking for a PA to support the Head of Health and Safety and a team of six.

This is an 18 month maternity contract.

This is a fantastic opportunity to join a global state of the art organisation and work in a fast paced and dynamic environment.

This is a broad and varied role where the ideal candidate will have at least 4 years’ Personal Assistant experience within professional services but ideally also have some experience undertaking health and safety tasks or working within a health and safety department / environment.

Our client is looking for a Personal Assistant with strong Excel and PowerPoint as they will be conducting detailed reports and presentations for the CEO and Board.

Must also have complete inbox management experience also.

Must also have good minute taking experience and confidence to do this on a regular basis as well as liaising with stakeholders across the business.

Key Personal Assistant duties :

  • To provide a complete and comprehensive Personal Assistant service to the Group Head of Health, Safety and Security
  • Diary management, travel arrangements, organising meetings, expense management and associated tasks
  • Managing the Disability Forum. Ensure all meetings are in the diary, action points are kept to, initiatives and planned events go ahead with professionalism consistency
  • Maintain and manage the Health, Safety and Security Knowledge Library page. Ensure it is up to date with the most relevant documentation.
  • Plan and manage all internal and external stakeholder events.
  • Work with the Health, Safety and Security Team to ensure our Procurement tracker is up to date.
  • Manage all new supplier requests with the relevant Health, Safety and Security Manager
  • Organise and manage all team meetings and away days.
  • Manage all Direct Report Management such as monthly team meetings
  • Manage the Health, Safety and Security budget.
  • Manage all PO’s and invoices for the team.
  • Co-ordinate and manage the award submission process
  • Working with the Group Head of Health, Safety and Security to co-ordinate external Health, Safety and Security groups both at regional and national level
  • Be the HSE’s initial point of contact for Managing the Construction Industry Advisory Network - Ensuring all meetings are in place and chase up all action points and collate all relevant information for the meetings and the sub groups.
  • To build and maintain effective working relationships with a wide range of internal and external stakeholders at all levels, right across the group.
  • Track all Health, Safety and Security Training progress.
  • Key competencies

  • Accomplished minute taking ability
  • Ability and behaviours to interact with internal and external customers at all levels.
  • Excellent organisational skills
  • Strong excel skills
  • Able to handle confidential information in a professional manner.
  • Knowledge of Occupational Health and Safety
  • General Health and Safety, IOSH Managing Safely.
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