We are currently recruiting for a Band 3 PA / Administrator, to join an NHS client based in Chester - CH2.
Temporary 2 month assignment
Hours : 09 : 00 - 17 : 30
£9.00 + per hour dependent upon experience
Provide a full personal assistant and secretarial service to the designated Executive Directors as required.
Provide administrative support for meetings to include the preparation of draft agendas, collation of papers, distribution of finalised agendas and papers and ensuring the deadlines are met.
In addition, the Personal Assistant to the designated Executive Directors will attend meetings, prepare minutes and action logs, follow up agreed actions and ensure reports required are produced for meetings as appropriate.
Receive, respond to and distribute correspondence on behalf of or as instructed by the designated Executive Directors.
To provide administration support for ad hoc projects as required by the Executive Directors.
Organise and maintain a "bring forward" system ensuring the provision of computer / papers / files for meetings as appropriate and ensure that a "follow up" system is maintained.
Arrange meetings and organise any travel and accommodation arrangements for conferences for the designated Executive Directors.
Schedule, maintain and update a computerised diary and / or desk diary as required for and on behalf of the designated Executive Directors.
Organise and maintain an efficient, effective and up-to-date filing system.
Complete and maintain appropriate records for staff within the divisions / departments as determined by the designated Executives Directors.
Deal with telephone queries as appropriate and advise the designated Executive Directors.
To be the first point of contact for the designated Executive Directors and action any such contacts with sensitively and confidentially as appropriate.
Provide cover for other Personal Assistants / Secretaries on a day-to-day basis within the Executive administration team and other corporate areas required during holidays and other absences.
Essential : NVQ Level 3 or GCSE equivalent in Maths & English
Desirable : Minute taking experience
Please apply if you have the required experience and we will give you a call!