Accounts Payable Administrator - 12 month maternity cover
Delta Park, Segensworth, Hampshire, United Kingdom
2d ago


JOB TITLE : Accounts Payable Administrator (Spanish Speaking)


LOCATION : Delta Park,Fareham, UK

WORKING HOURS : Monday- Friday 8 : 30am- 4 : 30pm (Flexible Working Hours)

CooperVision is a global manufacturer of contact lenses. If you’re a wearer it’s likely that you’ve tried our products as we supply to some of the UK’s largest opticians & household names.

We are a global business with a presence in over 40 countries, but we operate as a big small company. This means we can be flexible to the ever-changing market, the needs of our customers and also means we are able to think outside of the box to make changes where we need to.

At CooperVision we have four key values that really define who we are as a business and our unique culture; we are dedicated, we are inventive, we are friendly, we are partners.

We’re also focused on improving the way we do business every day, putting our customers first and supporting our colleagues.

Through a combination of innovative products and creative solutions, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and contact lens wearers.

We're ambitious and we're looking for like-minded individuals to join our growing teams, to support our mission and our vision of helping our customers see more clearly every day.

We are currently recruiting for an Accounts Payable Administrator to join our customer focused Accounts team.

Key Responsibilities :

What will you do as an Accounts Payable Administrator?

An Accounts Payable Administrator is responsible for the accurate and timely processing of supplier invoices and credit notes for those countries / markets within the remit of the European and ACE Finance Shared Service Centre.

Additionally, another important part of the role is ensuring all costs are allocated correctly and when required posted to the correct general ledger codes.

You will support the principles of a Shared Service Centre by understanding the needs of the customer, aiming to exceed customer expectations, and adopting a continuous improvement approach.

Essential Functions

  • Processing high volumes of invoices accurately and in line with company policies including CESA, SOX and departmental KPI’s, and coded correctly in line with the relevant department’s general ledger code structure.
  • Undertaking the matching of invoices to receipted purchase orders, and where variances occur proactively communicating to the business and suppliers, to ensure a swift resolution for all parties, ensuring that all communication has a complete audit trail

    Logging all received invoices in our ERP system.

    Ensure that local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.

    Responsibility and accountability for communicating with external and internal customers in order to meet their expectations / resolve outstanding issues in a prompt manner, communicating with internal customers (of varying levels) on a face to face basis where possible.

    Assist in the month end process which will include creation and inputting of journals.

    Understand the needs of external and internal customers, consider continuous improvement opportunities by regularly challenging existing processes, with the aim of exceeding customer expectations

    Assist with the preparation of payment runs to facilitate approval.

    Reconcile supplier statements, making certain that all copy invoices are requested, and any errors or omissions are investigated and resolved.

    Key Knowledge and Skills :

    The successful candidate must be fluent in both English and Spanish, as well as have high levels of computer literacy such as Excel up to an intermediate level including Pivot tables, V look-ups and CSV uploads.

    Additionally, you should be able to work well in a high pressure / volume environment with a dynamic and flexible approach.

    Other knowledge and skills include :

  • Must be able to process high levels of invoices in line with the departments KPI’s
  • Understanding of 3-way matching within an accounts payable function.
  • Team player who deals effectively with colleagues and clients
  • High level of accuracy and attention to detail
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
  • Effective and professional communication skills both verbal and written
  • Basic accounting knowledge (double entry and account reconciliation)
  • Work collaboratively with other departments to ensure excellent customer service
  • Experience :

    You will need a minimum of 3 years’ experience of working in a busy accounts payable function, with knowledge of SOX and ERP e.

    g. Oracle, SAP or BAAN. You should also have demonstrable experience of building relationships with internal customers and suppliers.

    Other experience includes :

  • Languages : English and Spanish
  • Minimum 5 GCSE’s or equivalent including Math’s and English
  • Prepared to study for professional qualification e.g. AAT or personal development
  • QBE or able to demonstrate equivalent knowledge
  • As well as a competitive salary, CooperVision can also offer you a whole package of benefits including :

    25 days holiday per year

    Pension Scheme

    Healthshield Cash Plan

    Group Income Protection Insurance

    Discounted contact lens scheme

    Lifestyle Discounts (discount gym memberships / shopping vouchers etc)

    Free Parking / Tea / Coffee & free fruit monthly

    If you like what you see, join us and not only will you be joining a growing business full of opportunity and diversity, but you will also be working alongside some of the brightest, most dedicated and passionate members of our industry.

    We promise this won’t be a short-sighted move.

    All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.


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