Project Coordinator
Schawk
Witham, Essex, United Kingdom
3d ago

Overall Job Summary

This is a 6 months fixed term contract

A Project Co-ordinator position where previous experience of multiple line project management is NOT essential, but where enthusiasm and a willingness to learn are paramount.

This demanding role requires an individual with proven administration and communication skills. This role is a pivotal part of the team and requires an individual who does not shy away from constant change in a demanding and fast paced environment with the ability to multi-task.

Job Responsibilities

To support Senior Project Manager in all aspects of administration.

  • To have a clear understanding of all internal and external procedures relating to Schawk and client including critical paths and deadlines.
  • To support and cover reception duties where necessary. This includes taking and directing calls in a timely fashion and welcoming clients who enter the office in a friendly and professional manner.
  • To ensure all work is carried out within the client process.
  • Provide additional support to the Project Management team in terms of booking in on MIS, briefing, amends management, uploading PDFs, dispatching files, creating time plans, status reports and colour standards.
  • To independently manage the post and all courier requirements for the Witham accounts if necessary.
  • To support the teams in all admin duties including : uploading and transferring files on the server, photocopying, binding presentations, filing putting together mock ups.
  • To ensure that all details on the MIS are correct at the time of briefing.
  • To complete pre-booking within timescales as requested by the account manager.
  • To ensure efficient and accurate information is conveyed to all relevant departments in the form of an accurate brief.
  • To be responsible for prioritising your work within a varied client base and effectively managing your time to ensure deadlines are met.
  • Maintaining a professional and corporate awareness when dealing with internal colleagues and external clients.
  • Provide support with the maintenance of clients systems.
  • To manage or assist with small projects as and when required which will include communicating with Client contacts at all levels.
  • Team Responsibilities

  • Attend training sessions with Senior Project Manager as part of development and progression plan.
  • Be a positive and calming influence in the team and ensure that team members maintain a professional attitude.
  • Build a strong relationship with the extended team at the studio
  • Buddy team members for holiday and sickness.
  • Qualifications / Requirements

  • Project Management skills and experience preferable
  • Experience within the print industry would be desirable
  • Strong organisation skills along with multi-tasking
  • Good communication skills written & verbal
  • A good team worker
  • Good attention to detail
  • PC literate Microsoft Office Word and Excel
  • Flexible, hardworking and ambitious
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