Medical Secretary
York and Scarborough Teaching Hospitals NHS Foundation Trust
York, UK
5d ago

Job overview

Are you looking for a post based within our York Teaching Hospital Facilities Management Team? Are you a strong team player, kind, friendly and motivated?

Then we may have the role for you!

York Teaching Hospital Facilities Management (YTHFM) are looking for an approachable and flexible Assistant Facilities Manager to join our team in Malton.

The successful candidate should have a good understanding of managing staff and Facilities Services preferably in a Healthcare environment and must also be willing to undertake training and take development opportunities as they arise.

The post is for 22.5 hours per week however the working pattern can be discussed at interview as the department works across 24 hours a day, 7 days a week.

Additional hours may also be available at times, for those who wish to work them.

Main duties of the job

The successful candidate will engage with the Facilities team in Malton. You will be providing managerial support and guidance to the Facilities Supervisors on a daily basis and ensuring the Facilities Services are delivered in line with Service Specifications and key performance indicators.

The successful candidate will be required to work as part of a team and as an individual, exercising initiative you must also have the ability to evaluate information making accurate decisions whilst working under pressure, but within set parameters and report to the Deputy Facilities Manager.

We are seeking a person who has good attention to detail, and is excellent, organised and flexible, working a range of shifts to support the service needs.

Previous experience is preferred but not essential.

Working for our organisation

York Teaching Hospital Facilities Management LLP (YTHFM LLP) provides a full range of estates and facilities services to York & Scarborough Teaching Hospitals NHS Foundation Trust, together with project management for capital investments.

YTHFM LLP is a partnership between York & Scarborough Teaching Hospitals NHS Foundation Trust and Northumbria Healthcare Facilities Management Limited.

New starters will be employed by YTHFM and not directly by the NHS but will enjoy the same terms and conditions as NHS staff covered by Agenda for Change.

This includes 27 days annual leave (on top of Bank Holidays) rising to 33 days after 10 years’ service and an award-winning package of staff benefits.

For further information about York Teaching Hospital Facilities Management, type ythfm.co.uk in your internet search bar.

Detailed job description and main responsibilities

A full description of the role is available in the attachment : job description .

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff : we are kind ; we are open ; and we pursue excellence .

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.

If there is anything we can do to make our application process more accessible to you, please contact : .

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.

It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers.

This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against Covid -19. This remains our best defence to protect our patients, ourselves and everyone else).

DBS Checks

Under our criminal records check policy, we will re-claim the cost of DBS checks (where required for a role) on the commencement of your employment.

Further details will be set out with your offer of employment. Volunteers and Bank roles are exempted from charges.

The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004.

This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced.

The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on their DBS certificate that could reveal their previous identity.

To contact the sensitive applications team, please telephone 0300 106 1452 or email .

Person specification

Education and Qualifications

Essential criteria

  • Educated to pre degree level or and equivalent level of knowledge gained through experience and work placement
  • Knowledge and Experience

    Essential criteria

  • Knowlege of Facilities Services and Food Hygiene Regulations
  • Ability to manage change - which will include conducting meetings and 1 to 1 sessions
  • High level of communication skills both written and oral
  • Trained to ILM level 2 in management techniques, or demonstrable level of experience in this area
  • Desirable criteria

  • Food hygiene level 3
  • Essential criteria

  • Ability to work as a part of and lead a team and unsupervised
  • Ability to develop techniques for cascade briefing large groups of staff
  • Ability to lead controversial projects including those involving rota and hours changes
  • Employer certification / accreditation badges

    Applicant requirements

    The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

    Documents to download

    Further details / informal visits contact

    NameJohn PownallJob titleDeputy Facilities ManagerEmail addressAdditional information

    For further details / informal visits contact :

    John Pownall on 01723 236368

    Laura Buckle on 01723 342178

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