Programme Coordinator
Youth Music
Southwark, London, United Kingdom
5d ago

Programme Coordinator Summary of Terms and Conditions JOB TITLE : Programme Coordinator SALARY : up to £25,000 depending on experience CONTRACT : Permanent, Full time 37.

5hrs pw - 9.

30am to 6pm LOCATION : Bermondsey SE1, London OTHER BENEFITS : 25 days annual leave, 8% employer pension contribution About Youth Music Supporting life-

changing music-making We're a national charity investing in music-making projects for children and young people experiencing challenging circumstances.

We believe everyone should have the chance to make music.

Our projects help young people develop musically, of course, but they have personal and social outcomes too.

Youth Music offers meaningful chances to young people in complicated situations.

About the role The Programme Coordinator will ensure the smooth running of Youth Music's grants programme and provide effective office administration.

  • You will coordinate the funding decision-making panel meetings, grantholder meetings and events; administer the grant payment process;
  • and be the first port of call for daily queries from prospective applicants and current grantholders.

    Job description Programme Coordinating programme assessment panel meetings including the preparation and circulation of papers, minuting decision meetings and providing full administrative support from application to grant award.

    Coordinating weekly grants monitoring and related payment processing, including notification to grantholders.

    Coordinating the weekly schedule of monitoring requirements and tasks, and communicating this amongst the team.

    Supporting the allocation of applications to the external assessment team.

    Carrying out financial compliance checks while processing grantholder payments and assisting in the analysis of financial statements of prospective grantholders.

    Providing support to applicants and grantholders to assist with queries about Youth Music's grants programme and our online grant management system.

    Coordinating and attending grantholder events and training.

    Updating and maintaining CC Grant Tracker (grants management database) with accurate information.

    Scheduling yearly funding application rounds on the grants management database.

    Coordinating communications with grantholders and Youth Music Network users, including responding to queries via email and phone, creating newsletters, and posting on the Youth Music Network Twitter.

    Updating the Youth Music Network with grant deadlines and documents.

    Uploading grantholder reports onto Nvivo (qualitative analysis software) database, and developing and maintaining a grants resource library.

    Office Processing supplier invoices, income reports and credit card statements.

    Managing the petty cash reimbursement and reconciliation process.

    Providing administrative support to ensure the smooth running of the office.

    Please note that this job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder will perform.

    The job description will be reviewed regularly and may be subject to change.

    Person Specification Essential Previous experience in an administrative or coordination role.

    Excellent organisational, time management and prioritisation skills.

    Strong attention to detail with an ability to process and interpret financial information with a high degree of accuracy.

    Good communication skills.

    A 'hands on' approach with the ability to coordinate others to work proactively towards upcoming deadlines.

    IT skills, with experience of using databases and Microsoft Word, Excel and Outlook.

    Desirable Experience of working within a cultural, charitable or funding organisation.

    An interest in music - of any genre.

    How to apply Application packs are available to download from our website containing : Applicant details form Application form Equal Opportunities monitoring form If you require any adjustment to be made to the application or interview procedures for this post due to a disability, please let us know in the applicant details form and / or contact us by email or telephone to have a chat.

    Interviews will take place at Youth Music's office in London.

    If you are invited to interview and are travelling from outside London, we will cover reasonable travel expenses.

    Deadline for applications : 10am on Friday 01 June 2018 Interviews : Tuesday 12 June 2018 If you haven't heard from us by two weeks after the deadline, your application has not been successful.

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