Personal Assistant - Leeds
Hays Specialist Recruitment
York, England, GB
4d ago
source : GOV.UK

Personal Assistant - Leeds - £30K

Your new role

To provide a comprehensive, proactive and high quality secretarial, administrative support service to the Chief Operating Officer and Head of Business Development.

An understanding of managing and reporting on Microsoft CRM platform would be an essential part of the role.

What you'll need to succeed

  • Providing full secretarial and administrative support to the Chief Operating Officer.
  • To screen incoming calls, proactively maintain and organise diary arrangements and email management for he Chief Operating Officer, including travel and accommodation and resolve any conflicting and changing tasks on a daily basis.
  • Providing administrative support to the Head of Business Development.
  • Organise and schedule meetings, prepare agendas and take accurate minutes / notes during meeting for both the Chief Operating Officer and Head of Business Development ensuring appropriate follow up action is carried out promptly.
  • Provide assistance and support to the PA to Chief Executive Officer and Executive Assistant in coordinating, preparation and photocopying of UK Coaching and the Board of Director papers and if necessary taking detailed and accurate minutes at Board meetings.
  • To provide cover for annual leave / sickness and if necessary attend the UK Coaching and the Boards and sub-Board Committee meetings on behalf of the PA of Chief Executive Officer.
  • Liaising with departments to ensure effective communication on behalf of the Head of Business Development.
  • Managing and carrying out a reporting function on the Microsoft CRM platform, producing weekly, monthly and quarterly reports for analysis by the Chief Operating Officer and Head of Business Development.
  • Provide assistance with monthly credit card reconciliation for senior Executive officers, if required.
  • Providing general office support eg raising purchase orders, processing invoices and maintain any spreadsheets, producing documents, briefing papers, reports and presentations.
  • Reviewing secretarial and administrative systems on a regular basis and implement changes to ensure maximum efficiency.
  • Maintain a high level of awareness of UK Coaching, products and services in order to respond to specific needs of individuals or groups.
  • Provide PA support and services to other senior Executive officers if / when required.
  • Contribute to the development of UK Coaching, policies and strategies through internal staff meetings and working groups.
  • Working with UK Coaching partners to ensure that equity in coaching is developed and delivered effectively.
  • Maintain an awareness of team members and other the UK.
  • Follow and promote the implementation policies for the equal treatment of all employees, applicants and customers.
  • Undertaking any other tasks appropriate to this level of responsibility to support the work of UK.
  • What you need to do now

    If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

    If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

    Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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