Senior Design Manager
London, United Kingdom
12d ago

Job Summary

AECOM is currently seeking to hire Senior Design Manager to be based at London. The role is to provide support to AECOM Design Teams, external architects and contractors in the management of the design process in London, the UK and internationally.

Primary focus will be on design & build projects, with an emphasis on design coordination, timely delivery, buildability, health & safety and value for money.

To help grow the Design Management team in the UK by demonstrating value at every opportunity and assist in managing and mentoring design managers throughout the business.

To forge relationships with architects, engineers and contractor’s both within AECOM and externally to build up a contact database for future business development.

The role is technical, but is not a design role.

Job Duties :

Managing the Design Management Team :

Work closely with the Design Management (DM) Director and / or Associate and assist in the management of the Design Management team.

Support the DM Director / Associate in their role and undertake duties such as business development, team performance reviews etc. as required.

Gain an understanding of the DM Director / Associate’s roles and responsibilities and when required, supplement their role in their absence

Management of AECOM financial process and invoicing.

Contribute to the DM business planning as required and review business planning targets to monitor progress of the team.

Lead Design Management projects across the UK and Internationally as required.

Assist in the development of the Design Management team members through mentoring, training and reviews.

Undertake quality reviews of DM team outputs prior to issue.

Managing Sub-consultants :

Prepare responsibility matrix to identify sub-consultant responsibility for each area of scope.

Draft and distribute sub-consultant back-to-back contracts so that all scope is accounted for.

Manage updates to sub-consultant contracts and prepare final documents.

Prepare and update cash flow projections.

Establish and manage procedures for invoice submission for sub-consultants.

Track and report on the progress of all sub-consultant invoices and prepare a monthly Financial Report.

Establish and Manage Design Procedures :

Establish and implement design procedures and protocols to be followed by the Design Team necessary for successful project delivery.

Collate all project procedures and protocol and lead the production ofa Project Execution or Design Management Plans

Management of any information exchange including monitoring of deliverables issued by sub- consultants to determine whether submittals are as per agreed scopes.

Monitoring Design Schedule and Progress :

Produce an integrated design schedule following liaison with all Design Team members and including key milestones laid out by the Client / Contractor.

Internal milestones, co-ordination sequences and delivery dates will be shown.

Monitor design progress and identify areas of risk / concern that are approaching.

Identification of design deliverables, who they will be prepared by and when they need to be delivered.

Documentation and Deliverables :

Prepare progress reports in the necessary format as required.

Monitor and collate comments from the Client / Contractor on design submissions and manage responses from the Design Team.

Track and monitor status of all comments affecting design stage and final close-out.

Oversee the implementation of Information management procedures and protocols, ensure compliance from the entire team.

Organise Project Meetings and the define the Decision Making Process :

Prepare and agree with the Architect / Lead Designer a schedule for all project workshops and meetings, including a preliminary outline agenda, location etc.

Prepare in advance a formal timetable and agenda for all project workshops and obtain all necessary input from the Design Team to ensure all key issues are addressed.

Prepare and issue minutes of all major project workshops and meetings, circulate these minutes for comment before formal issue to the Client / Contractor where applicable.

Chair Design Team meetings where required.

Establish procedures and processes to assist in the briefing and information gathering process such as a Request for Information (RFI) system.

Responsibilities and roles of decision making to be identified.

General :

This is a Client / Contractor facing and Design Team leadership role and demonstrable skills in maintaining and developing both internal and external relationships are required.

The jobholder will be expected to convey a positive attitude whilst maintaining the highest standards in undertaking their work and acting with integrity and professionalism at all times.

They should comply with the firms laid down standards, procedures and processes and implement these effectively.

The Quality Assurance / Quality Management System :

It is expected that the jobholder will contribute and participate positively in the Performance Review process, which underpins the firms approach to developing all staff.

This will include taking ownership of agreed actions, including pursuing any training opportunities identified. Similarly, specific objectives will be agreed with the jobholder as part of the performance review process and they should assume responsibility for the delivery of these.

The firm has a world class reputation built upon a powerful brand which reflects its core values of integrity, innovation and collaboration.

Jobholders should demonstrate an empathy with these values and seek to reflect them in undertaking their role.

Required Competencies :

The jobholder will be expected to display a range of competencies, both behavioural and technical in undertaking the role.

These are included in the Design Management Induction Plan and include areas such as :

Understanding of the design process

Project and design programming skills

Experience in development and implementation of design management tools and procedures

Excellent communication skills.

Commercial awareness of projects.

Demonstrable construction knowledge / experience

Proficiency in MS Project and Excel

Evidence of these being displayed will be reviewed as part of the Performance Review process and training and development needs agreed as appropriate.

We are looking for enthusiastic, creative, knowledgeable and experienced client facing individuals who have an empathy for architects / designers, whilst also understanding contractor’s drivers and have a desire to find solutions to their problems.

Minimum Requirements

The job holder will be expected to have previous experience of working alongside Clients, Contractors and Design Teams, playing a pivotal role in the delivery of major multi-disciplinary projects.

The successful candidate will demonstrate their leadership skills but also be team player with a collaborative, inclusive approach, and have a comprehensive understanding of, and empathy for the design process.

Preferred Qualifications

  • No specific qualification is required, although the role may suit candidates with an architectural background (10+ years PQE) or an equivalent industry standard qualification that demonstrates an understanding of the design and construction process.
  • Your benefits will include :

    Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements.

    Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee.

    You can also choose from a wide range of flexible benefits to suit your lifestyle.

    You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries.

    And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

    What We Offer

    AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people.

    It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide.

    It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

    AECOM is an Equal Opportunity Employer.

    NOTICE TO THIRD PARTY AGENCIES : Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies.

    In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee.

    In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

    Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

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