PA / Business Support
Mace
Reading, United Kingdom
2d ago

The opportunity

Project : Provision of delivery and integration management services to the client.

The Mace Defence business has undergone rapid growth since its inception. Today, we advise a range of clients, including governments, front line commands and private sector defence organisations, where we advise on some of the most nationally significant projects.

Our service lines continue to grow as well, offering commercial, procurement, project management and project controls consultancy services, drawing on our cross-sector experience and priding ourselves on being able to bridge between strategy and delivering practical benefits to our clients.

We are specifically looking for candidates who are able to work in one of the following regions of Gloucestershire, East Anglia and Cambridgeshire.

A mix of remote working and being on location will be considered for the right candidates.

You would be joining Mace at a time of exciting growth and Mace prides itself on giving its employees the opportunity to excel and to grow with the company.

At Mace Defence, our clients entrust our employees with great responsibility on significant programmes across the project lifecycle where you have the platform to make lasting, tangible improvements to clients’ organisations.

To effectively manage the administration needs and day to day operations within the project team. Supporting on project tasks.

Responsible for providing administrative support for the project director and senior leadership team and wider project team, working alongside them to ensure that they make the best use of their time by dealing with administrative tasks.

Your responsibilities will include :

Working closely with the project teams, assisting with day-to-day support.

Ensuring team members are aware of administration processes.

Assisting with the project set-up and inductions.

Creating and maintaining electronic filing systems.

Processing all incoming correspondence and produce all outgoing correspondence.

Managing orders from suppliers.

Booking meeting rooms for all meetings and arrange refreshments, lunches for a client, external meetings as well as any events that take place.

Coordinating office activities and operations to secure efficiency and compliance with company policies.

Minute taking and devising presentations.

Managing the project directory, update as and when required.

Coordinating site visits for project teams.

Managing the site meetings.

Maintaining accurate records for employee holiday requests.

Assisting colleagues whenever necessary.

Managing KPI indicators.

Managing diaries / email inboxes.

Maintaining the sector training matrix.

Using confidently the SharePoint, Oracle, Excel, InDesign and PowerPoint systems / programs.

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