Personal Assistant
Cake (Havas)
London
1d ago

Agency : Havas Media Group

Havas Media Group

Job Description Summary :

The Administration Assistant assists executives and provide high-level administrative support. Responsibilities include calendar management, expense reports, travel, etc.

Job Description : The Role

The Role

We are looking for a bright and confident personality for this role, someone who is highly personable and has a flexible and mature approach to supporting key business leaders.

We need you to be successful at managing a broad range of responsibilities, remaining calm under pressure and exercising diplomacy and confidentiality at all times.

Traditional administrative support will be key as well as the ability to think creatively and input with ideas.

We are looking for someone who has the ability to work unsupervised and is ultimately, highly proactive. The right candidate should be someone who thrives in a fast moving agency environment and shows enthusiasm for taking on projects and learning about the business

Responsibilities include :

  • Provide support and a first class service to Directors & C-Suite
  • Extensive diary management for Directors & C-Suite
  • Manage inboxes and field as necessary for Directors & C-Suite if required
  • Book domestic and international travel, create itineraries
  • Provide diary assistance & meeting room bookings for MPs & HODs
  • Preparation of PowerPoint presentations
  • Preparation of expenses
  • Preparation of timesheets
  • Organise internal and external meetings and events
  • Ensure the smooth running of key business meetings and events for Directors & C-Suite
  • Maintain good working relationships with key external assistants and others of a more senior level
  • Manage taxi bookings
  • Meet & greet guests for Directors & C-Suite
  • Assist with many and varied ad-hoc projects and annual leave cover for PA team members
  • Who we’re looking for :

  • Highly organised with ability to work to deadlines in a fast-paced environment
  • A willing and enthusiastic approach at all times
  • Diplomatic with strong people skills
  • Strong communication skills
  • Attention to detail
  • Skills : Contract Type :

    Contract Type : Temporary

    Temporary

    Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination.

    We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

    Due to high volume of applications, only eligible or matching candidates will be contacted by us.

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