Great Bear is a successful business with ambitious growth aspirations. An exciting opportunity has arisen for a dynamic and enthusiastic Bid Coordinator.
You will support the Business Development Team in its core activities of winning new business by coordinating the end-to-end tender / bid process.
You will liaise with management to develop a bid strategy and win-themes in accordance with operational and commercial objectives at site and business level.
You will drive quality throughout the bid process and consistency of output across the bid team working on each project
Main responsibilities :
You will be confident communicating clearly and concisely with individuals at Board Level, on a regular basis.
Aid the team in qualifying potential bids, discussing pros / cons with necessary stakeholderso Prepare, with the aid of the solutions and sales functions, the RFQ summary documents and recommendations for review by the senior team prior to commencing a project
Producing (writing) and editing bid response documents and customer presentations, ensuring each bid is positioned correctly with clear win themes and messages to maximise success rates
Compile the final bid pack to submit to the customer, ensuring tender compliance and going above & beyond requirements where possible / appropriate
Develop our bid response format to ensure the service and proposal is presented in the best and most appropriate way for the type of customer / opportunity e.
g. use of video; imagery; graphics.
Liaise and work closely with the sales; solutions and wider senior operations team to help manage the bid process from end-to-end
Manage the scheduling of meetings and output of the bid team in accordance with the objectives of the bid and customer expectations
Identify the requirement for, liaise with and manage the output of external providers contributing to the bid
Chair weekly project calls to monitor project progress
Manage timely escalation of risks / issues regarding resourcing; timescales and potential bid issues
Manage a bid success database , showing reasons for success / failure and key facts / figures regarding the proposal
Develop and maintain a central knowledgebase’ of material that can be used during future bids
An awareness of the UK 3PL market or logistics in general may be beneficial, but is not essential.
You will have a creative flair and possess excellent IT skills (with a focus on MS Office, particularly PowerPoint and Excel);
Have analytical capability and be able to plan and manage your own workload across multiple projects in order to support the BD Team in its deadline commitments and overall objectives.
Be able to write business documents in a clear and concise manner with a focus on the customer
Technically proficient using advanced Microsoft Office PowerPoint and Word functionality. An ability to manipulate data in Excel would be an advantage
Capable of working under pressure to meet critical deadlines and complete objectives
Confident communicating with Senior Management, Key Stakeholders and customers up to and including Board Level