Finance/Billing Admin
Pertemps TM
london,South East,UK
1d ago

Billing / Finance Administrator


Department - Cyber Security

Excellent opportunity for an experienced Finance / Billing Administrator to work within the Cyber Security team of this modern, progressive and commercially-oriented City legal services business.

From their offices in the UK, Hong Kong and Singapore they provide advice to both UK and international clients.

Role Overview

To provide high-quality and efficient Billing / Finance Administrative support to the Cyber Security team. The role requires a robust and resilient individual who is used to working within a demanding working environment.

Key internal relationships

Head of Practice Services, partners and fee-earners within the Cyber Security team and secretarial colleagues

Reporting Line

The role reports directly to the Head of Practice Services

Duties and Responsibilities include but not are limited to the following :

Responsible for the team's billing

Attend monthly WIP meetings with the London and Bristol partners

Instruct the apprentice secretary to request London Billing Guides

Keep a log of London Billing Guides requested every month (usually around 50 - 70 per month)

Complete London Billing Guides and look up excess details and insurer refs (following up if not received) and noting the net / VAT split on the London Billing Guides

Process London Billing Guides as they come back from Finance and keep a tracker of who they are with. Send out chasers advising billing deadlines to the team

Check invoices against London Billing Guides when they come back from Finance - be responsible for noticing any anomalies and having invoices reissued where necessary

Liaise with the apprentice to PDF the invoices

Prepare draft emails to send out the invoices

Deal with any billing queries or reissues and liaise with Finance as necessary

Follow up re any overdue invoices with Cashiers

Liaise with third party suppliers re billing requirements (e.g. if a policy excess needs to be taken into account or confirming whether the Insured is VAT registered etc)

Feed into the reserves sections of the group's client and internal management information

Report back to supervisor as necessary

Regular checking of dispatch lists to ensure every invoice has been sent out and following up as necessary

Knowledge, skills and experience

Experience :

Previous experience of working within a busy corporate environment is essential ideally Legal

Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner

Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner

Demonstrate proactivity and the ability to work on own initiative

Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy

Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business

Demonstrate flexibility / adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)

Reliable with a strong work ethic and a 'can-do' approach

Skills & Knowledge :

High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and / or lengthy documents are likely to be undertaken by others in dedicated roles)

Highly developed administrative skills with the ability to multi-task under pressure

This is an excellent company to work for who value their staff and reward accordingly

Fantastic working environment and company benefits

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