Paisley, GB
4d ago

What is the Job Function?

As part of the Administration team in one of the UK’s most innovative and forward-thinking charities working with young people, the post-holder will be required to provide administrative support to managers and staff throughout the organisation.

The post will be based in our main campus, Goudie Street, however occasional travel to different locations will be required.

Main Duties :

  • Minute taking at professional meetings
  • Creating, preparing and editing documents
  • Archiving / Photocopying / Scanning
  • Reception cover as and when required
  • Ensuring Data Protection Legislation is adhered to
  • Ensuring standardised procedures are followed
  • Entering and extracting information and reports from various databases
  • Maintaining records, both electronic and paper based
  • Supporting Record Management Processes
  • Wh at qualification and experience are we looking for?

  • Qualified to HNC / SVQ level in Administration or equivalent is preferred.
  • Previous experience within a busy office environment is essential.
  • Previous administration experience within the care / voluntary sector is preferred
  • Minute taking experience is essential
  • Previous administration experience within the care / voluntary sector is preferred.
  • IT proficient with experience of Microsoft Word, Access, Excel and Outlook Express.
  • Good communication skills
  • The ability to prioritise and manage deadlines
  • Ability to work independently and as part of a team
  • Notes :

  • This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.
  • Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities.
  • The successful candidate will be subject to PVG Scheme Membership. Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.
  • Appointments will be subject to a twelve-month probationary period .
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