28d ago

Job Description

The Executive Assistant is experienced in all standard secretarial tasks. In this role, you have the opportunity to act as the first point of contact to the Business Leader within Philips Avent, as a Personal Assistant.

This role will be based in the Philips office in Guildford.

Philips are a leading health technology company focused on improving people’s health and enabling better outcomes across the health continuum from healthy living and prevention, to diagnosis, treatment and home care.

Philips leverages advanced technology, deep clinical, and consumer insights to deliver integrated solutions. The company is a leader in diagnostic imaging, image-

guided therapy, patient monitoring and health informatics, as well as in consumer health and home care.

You are responsible for :

  • Providing a full PA service, including diary management, arranging appointments, dealing with / responding to email and typing of correspondence, dealing with expenses claims.
  • Devising and maintaining office systems, including data management an filing
  • Providing general assistance during presentations
  • Coordinating diaries with other administrators in Philips
  • Coordinating travel arrangements for senior staff
  • Coordinating and managing basic office supplies
  • Managing important and confidential documentation relating to business activities
  • Managing and screening phone calls, enquiries and request
  • Meeting and greeting visitors at all levels of seniority
  • Producing documents, briefing papers, reports and presentations
  • Organising and attending meetings ensuring the manager is well prepared for meetings
  • Liaising with clients, suppliers and other staff
  • Overseeing general cleanliness and appearance of the office
  • Liaising with facilities management to ensure maintenance and repairs are carried our as and when required
  • Approving invoices
  • To succeed in this role, you should have the following skills and experience :

  • GCE / GCSE English Language and Mathematics (or equivalent) at Grade C or above
  • Strong working knowledge of Microsoft Word, PowerPoint and Excel software packages
  • Excellent communication skills and telephone manner, with the ability to resolve issues appropriately
  • Excellent interpersonal skills with the ability to build effective relationships throughout the organisation to inspire trust and confidence
  • Ability to work under pressure and to tight deadlines in a high pace environment
  • Good organisational and time management skills
  • Ability to research, digest, analyse and present material clearly and concisely
  • Ability to work on your own initiative
  • High level of attention to detail
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • Why should you join Philips?

    Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum.

    Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

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