Rexel UK have an exciting opportunity in our HR team as a HR Assistant, based in Birmingham. The HR Assistant will provide a comprehensive, accurate, timely, quality and consistent HR Advice and Administration service across Rexel UK, in line with People Services standards and agreed service levels.
As a HR Assistant for Rexel, your main responsibilities will be to :
Provide advice and guidance to employees and managers on terms & conditions of employment, HR policies / procedures & processes.
Diagnose & resolve first line employment relations queries, in line with employment legislation and Rexel UK policy and procedures.
To identify incoming complex ER issues and escalate as appropriate, providing an informed and timely handover to the subject matter expert or responsible person within the wider HR team.
Process monthly HR transactional work, including new starter workflows, employment contracts and reference checking, employee change / leaver processes, ensuring these are administered accurately and passed to Payroll within deadlines set.
Administer family friendly processes including maternity and paternity leave, collating required documentation, producing template letters and monitoring / communication of pay related dates to Payroll.
Collaborate with wider HR Team as required to support ER casework, change management, HR project work and complex queries.
Interpreting ER investigation reports to construct tailored ER outcome letters in line with Rexel UK Disciplinary procedures.
Provide HR administration support to the wider HR Operational teams, producing template letters and providing data, information, and reports as required.
Provide guidance and support to users of MyView and Success Factors, resolving basic system admin user queries and issues.
Day-to-day management of the HR Information Systems; maintaining and updating employee records accurately, investigate and resolve employee record errors and issues.
Maintain electronic employee files; scanning, filing and archiving documents accurately in line with electronic filing protocol and data protection requirements.
Assist with ad hoc project work as and when required by the People Services Manager and wider HR team.
To be a successful HR Assistant Assistant at Rexel, you will be able to demonstrate the following :
Relevant experience in an administration role, preferably HR administration.
Experience of HR information systems, e-forms and workflow processes, or equivalent systems.
Experience of customer services either face to face or service centre.
Experience of working in a busy environment and working towards deadlines.
Experience of working in a HR shared service environment desirable .
Working toward a professional HR qualification desirable .
Must be fully proficient in Microsoft Word and Excel, including mail merge.
High level of attention to detail and accuracy of work is essential.
Excellent time management and organisational skills.
Excellent communication skills with the ability to build relationships.
Good level of numeracy and literacy.
An understanding of HR practice, employment law and legislation would be an advantage.
The HR Assistant role is a FULL TIME / PART TIME permanent position MONDAY FRIDAY and we offer a pension, life assurance, 25 days holiday plus statutory bank holidays.
Rexel is a global industrial distributor serving the Electrical, PPE and MRO sectors with over 30,000 employees and operations in over 37 Countries.
In the UK Rexel has over 2,000 staff working from 250+ branches.
We value people who have a sense of urgency and excitement, who demonstrate candour, insight and creativity, and thrive in an environment of change and challenge.
We value people who take the company personally - being a part of Rexel UK means being part of the most exciting customer focused electrical wholesaler, a place where employees want to build their futures.
Rexel is an equal opportunities employer.
Rexel UK Ltd. believes that this role does not meet the criteria to be considered within the Home Office Shortage Occupation list.
Therefore, Rexel UK Ltd. will not support an application for visa sponsorship and all applicants for this role must have an unrestricted right to work in the UK.