Dept. Secretary
honeycomb
Belfast, County Antrim
22h ago

Honeycomb is thrilled to be working alongside a reputable transport provider for an experienced Secretary to Head of dept.

Temporary ongoing; free parking & competitive hourly rate.

The Client

Public Sector Body client with extensive opportunities across Business Support scope; currently experiencing growth throughout various departments.

This particular site is in York Rd area just outside of Belfast City Centre. Accessible via public transport with free parking. Flexi-time applicable.

The Role

  • Organise, maintain and develop efficient manual and computerised filing systems to ensure an effective prompt retrieval of information.
  • Coordinate the organisation of meetings, preparation and distribution of agenda and taking of minutes if required for any committees / meetings chaired by the Head of Fleet Engineering.
  • Manage diary commitments for the Head of Fleet Engineering and department staff to ensure efficient time
  • Manage the rota for on call arrangements for Manager and Technical Support On Call in order to deliver compliance the Company emergency
  • Cost coding and recording of invoices and coordinate / report Head of Fleet Engineering's budget position via Agresso.
  • Research, develop and collate presentations and reports on behalf of the Head of Fleet Engineering.
  • Research and prepare briefings for the Head of Fleet Engineering in advance of meetings on a diverse and complicated range of subjects.
  • Compile and edit Company documents as first drafting of a wide variety of documents.
  • Coordinate responses from all sections within the department and act as the central conduit for communication in relation to the Fleet Engineering Dept.
  • Manage communication with senior internal and external stakeholders ranging from our own internal Executive Team and Professional Heads to Trade Union full time officials, Trade Bodies,
  • Manage, sort and prepare all correspondence and communications, prioritising and composing suitable responses to routine external operating companies.
  • This will involve the handling of sensitive and confidential material.

    The Person

  • Minimum of 3 GCSE's including English and Math
  • OCR (RSA) stage II Word Processing / typing (Parts 1&2) or equivalent.
  • You must also have a minimum of 3 years' experience in a senior secretarial / clerical role and experience in writing / compiling reports.
  • Interested - Contact Claire at Honeycomb on 028 96207050 or email your CV via the link below.

    Honeycomb - Supporting Excellence.

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