Administrative Assistant
Imperial College London
South Kensington , GB
14h ago

Job summary

The role of Administrative Assistant has been created to fulfil an increasing need for administrative support on key staffing and school related projects and processes for the Business School.

Duties and responsibilities

Working as a central part of the Dean’s office team, the post-holder will be responsible for the administration, coordination and processing of work in the following areas :

  • Recruitment administration for the Dean’s office and central functions
  • Supporting core staffing processes, such as starters and leavers
  • Gathering data and compiling reports on a monthly cycle to support staff planning
  • Contingent workers
  • Maintaining and updating organisational staffing charts
  • Version control of administration guides and key School documentation
  • Updating Business School web pages as required
  • Leave / absence cover
  • Various project administration and coordination, such as supporting the development of the School’s induction process
  • Essential requirements

    This is a varied post requiring an enthusiastic individual, able to multi-task and to work to tight deadlines. The post-holder must be proactive in their approach to their duties and be able to work methodically and at pace.

    The post involves a high level of interaction with staff of all levels, and occasionally visitors, therefore the post-holder must combine a professional approach with a friendly and welcoming manner.

    Given the sensitive nature of the information the post holder is privy to in this role, a high level of confidentiality and discretion is expected at all times.

    Further information

    This contract is fixed term for 18 months.

    Should you require any further details on the role please contact : Laura Nicholson l.nicholson imperial.ac.uk

    For technical issues when applying online please email recruitment imperial.ac.uk

    The College cannot normally apply for a Certificate of Sponsorship for this post under Tier 2 of the UKVI’s Points Based System.

    Any candidate, who is considering applying for this position and requires sponsorship, must ensure that they are able to obtain permission to work in the UK through an appropriate immigration route.

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