Administrative Assistant
Atlas Technica
London, United Kingdom
4d ago

Atlas Technica's mission is to shoulder IT management, user support, and cybersecurity for our clients, who are hedge funds and other investment firms.

We have grown 100% year over year since inception through our uncompromising focus on service.

We value ownership, execution, growth, and intelligence. We are looking for people who can thrive and contribute to this environment while putting the customer first.

We are looking for an Administrative Assistant who is eager to help organize the office and assist the team with various tasks and projects.

This is a non-remote role that requires you to be onsite in our office in London).

What you will be doing :

  • Support office staff and managers with general operational tasks
  • Plan and schedule meetings, presentations, and other office-related events
  • Assist People Ops Department with onboarding employees
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner
  • Direct calls to appropriate persons or take detailed messages
  • Send and receive outgoing mail and packages
  • Send reminders regarding upcoming appointments
  • Manage communication of information in and out of the office
  • Monitor office supplies and equipment; order and re-stock as needed
  • Ensure the office is kept clean and organized at all times
  • Book travel for employees
  • Build a positive company culture by planning all company activities both in-house and off-site
  • Manage expenses via Expensify
  • Customer service requests
  • Gift shopping
  • What we are looking for :

  • BS / BA Degree preferred
  • 1+ years of relevant experience (IE : personal assistant, administrative assistant, or office assistant)
  • Fast, proficient, and accurate typist
  • Technology savvy with knowledge of Microsoft Office applications
  • Great communication skills both written and oral
  • Excellent customer service skills
  • Self-starter who works well independently and with other team members
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Detail-oriented and exceptional organization skills
  • Professional demeanor
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