Mainobjective of the job:
Ensures timely payments of employee salaries and taxes in the countriesmanaged; achieves the quality and response time objectives, accurately resolvesissues that affect the timely payment of salaries and fees arising from thepayroll process, reported by employees and by other internal departments.
(a) Collects on a daily basis data from internal and external partners requiredfor processing the salaries and fees of external suppliers. Uses collectionmethods specific to the department in order to ensure the collection meets theindividual targets imposed by the department.
(b) Analyzes, investigates and responds within the standard time frameestablished by the department to all employees’ requirements and to otherrequirements from internal departments that interact.
(c) Is the main contact for employees; understands and clarifies concernsraised by employees and uses all available resources to solve these problems.Replies to employee complaints in a polite and professional manner. In thissituation, the specialist must have all the information necessary to solve theproblems respecting the existent procedures.
(d) During the collection process, the analyst must ensure punctual escalation,providing relevant information to managers or directors, of all the problemsrelated to customer accounts and to highlight any issues that may arise and canhave a negative impact on the objectives of the department.
(e) Makes sure that respects and follows the monthly / bi-monthly calendar ofthe salaries and taxes payroll, in accordance with the responsibilitiesdetailed there.
(f) The specialist should aim to and make sure that the problems are solved withinthe time frame agreed by the department.
(g) Is responsible of the decisions regarding the necessarydata for processing salaries and taxes, in accordance with internal proceduresagreed at a country level, and maintains collaborative relationships withinternal partners, taking into account both business’s objectives and internalpartner’s needs.
(h) Anticipates the impact of an action or idea on others, in order to addresspossible resistance.
(i) Offers support to new employees during their training contributes tointegrating them in the team.
(j) Informs openly teammates in order to help them understand the rationale andextent of the changes that occur (procedures, policies, etc.)
(k) Participates actively in the departments’ projects, when he is specificallyinvolved by the direct manager.
(l) Is well aware of the situations, understands and therefore appliesdepartment policies, internal procedures and proposes improvements that willincrease both the results and the efficiency of the department.
(m) Is committed to provide quality standards in both internal and externalinteractions with suppliers and to implement internal policies and procedures.
(n) Works good in teams, sharing his experience and offering constructivefeedback whenever needed.
(o) Ensures compliance with Sarbanes – Oxley and is responsible for providingfull support to internal and external audit.
(p) Performs any other duties assigned by the Direct Supervisor, in accordancewith what the work done in the department agreed time supposes.
Abilities and Qualifications of the Senior Payroll Specialist:
• Advanced level of English and fluency in Czech;
• Previous accounting or finance experience is a plus;
• Excellent oral and written communication skills;
• Ability to communicate efficiently and in a calm manner;
• Ability to create and maintain strong professional relationships;
• Organized and detail – oriented;
• Result driven and ability to solve problems;
• Excellent computer skills (e.g. MS Word, Excel, PowerPoint, Outlook);
• Ability to work in an environment with multiple tasks, including prioritizingand swapping numerous requests at the same time, often given tight deadlinesand changes that occur in a brisk;
• Ability to maintain the pace of deliveries despite tight deadlines anddemanding environment;
• Ability to understand and apply the processes and procedures of the EMEAPayroll Operations department;
• University degree or equivalent experience.
1 – 2 years of work experience in the finance field ofglobal corporations.
2– 4 years of total work experience preferred
Detailed Description and Job Requirements
Responsible for assisting in the preparation, distribution, and accounting of employee payroll.
Serves as a liaison to employees and third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies. Audits employee pay records and reconciles totals by departmental cost center, location, etc. Participates in payroll system upgrades and implementations. Works directly with employees to resolve outstanding payroll inquiries. Ensures FLSA status is correctly captured in the system per employee. Interprets pay policies, e.g. vacation, LOA, disability, workers compensation, governmental regulations, withholding exemptions, etc. and ensures amounts/deductions are calculated and applied to various accounts correctly. Ensures company compliance with federal and state payroll standards. In house payroll expert, staying current with changes in the law. May assist with audits such as internal, state, federal, etc. for correctly classifying and paying employees. May prepare tax reports and related documentation. Documents payroll processes and procedures. May train other payroll staff. May be back up to those who perform specialized tasks or activities.
Job duties are varied and complex utilizing independent judgment. May have project lead role.
As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable).