PA, London Capital Markets
Knight Frank
London, GB
53m ago

Knight Frank is looking for a results driven PA to support the Partners in the London Offices, Capital Markets Team.

Responsibilities :

Management Support & Coordination :

  • PA support to Partners and team members, maintaining their schedules through extensive and proactive diary and email management;
  • organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.

    Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.

    Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.

    Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary

    Business Coordination :

    Acting as an Ambassador for the department head / Equity Partner and teams.

    Maintain collaborative relationships with clients, managers and employees.

    Business Planning coordination (bi-annually); working with the Operations Assistant on the spring and autumn business planning process and helping to coordinate for their team(s).

  • Financial;
  • WIP sheet reconciliation / billed and unbilled debtor management

    Sales invoicing

    Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing

    Expense claim coordination for the department

    Referral coordination

    Team Coordination :

    Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up

    New Starter Induction coordination; working with the Operations Assistant to help support the process of new starters (induction) / leavers for their team(s).

    Training; helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.

    Appraisal co-ordination for their team and six monthly 1 : 1’s.

    Working with the rest of the LONDON business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points.

    Processes & Efficiency Coordination :

    Supporting the Operations Assistant with the process procedures to ensure a streamlined service for their teams.

    hub Coordination; working with the Operations Assistant to ensure client records for all teams are maintained, cleaned’ regularly.

    Project Coordination & Management :

  • Marketing Communications Coordinator (MCC); working closely with LONDON Business Account Manager. Providing support on marketing projects including;
  • website, marketing collateral, sales brochures, event invites, property summaries, contact booklets, capability statements, track records, deal resumes, research documents and all other relevant marketing materials, including social media i.

    e. LinkedIn, Twitter, Instagram, Yammer etc.

    Supporting the Corporate CRM Programme; where relevant, working closely with their CRP’s to maintain strong client relationships and communication.

    Event management; working with the Operations Assistant on firm wide events; including project managing some of their team events from the initial brainstorm to briefing marketing, researching venues, creating invites, helping create supporting collateral, managing the RSVP lists, welcoming the clients at the event, etc.

    KFX; contribution / idea generation

    Foundational Technology Skills :

    Microsoft Office 365; Word, Excel, Outlook, PowerPoint, OneNote, Teams, Share Point and Skype for Business

    Adobe Acrobat

    Database Management software; ICON; Hub, Microsoft Access, FileMaker Pro

    Project Management software; Microsoft Project and any other in-house systems

    Design and Layout software; Microsoft Publisher, Adobe Photoshop and / or InDesign

    Social Media for business purposes; LinkedIn, Twitter, Facebook, Yammer, Google+, Instagram and Pinterest

    Financial; Working Life

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