Junior PA
Osborne Clarke
Bristol, Great Britain
4d ago

Description

Our Bristol Real Estate team is seeking a Junior PA to provide excellent and professional PA support. The role is suitable for an individual who is looking to grow and develop their administration or secretarial skills.

You will be supporting between 5 6 fee earners (Associates and Senior Associates) on a daily basis, as well as working as part of a larger PA team, and will receive ongoing development and training.

Osborne Clarke is a leading International legal practice looking after a wide range of commercial clients such as Barclays, Facebook, Siemens and Vodafone.

We are renowned for our unstuffy and supportive culture, encouraging all our people to make the most of their talent in a fast growing and exciting environment.

Our focussed strategy and open culture has been recently recognised by winning Bristol Law Society's Firm of the Year in December 2018.

The firm also won Best Corporate Culture at the Managing Partners Forum Awards in March 2019 and ranked in the top five of RollOnFriday's independent Firm of the Year employee survey for the past three years.

This role is based in our Bristol office (next to Temple Meads station) with working hours of 9 : 30am - 5 : 30pm Monday Friday.

Key Responsibilities

  • To provide highly professional, effective and proactive administrative and PA support to the PAs and legal teams as required
  • Develop and maintain exemplary positive internal and external client and colleague relationships
  • Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings in advance
  • Anticipate and avoid potential diary clashes, provide conference dial in or VC details for all organised meetings in advance
  • Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
  • Play an active role in managing and taking responsibility for the billing process working closely with our accounts team
  • Monitoring and assisting with management of fee earner mailboxes
  • Mapping and submitting property searches on behalf of fee earners
  • Work closely with colleagues to ensure all admin is dealt with in a timely manner including : - Filing, scanning of post, drafting correspondence and communicationsFile opening, assisting with CDD requirements, closing / arranging off-
  • site storage of files.Checking, registering and scheduling title deeds

  • To provide ad hoc support for the PA team including covering for other PA absences and assisting PAs with work requests
  • Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
  • Involvement in ad-hoc projects as given by the team
  • Work to continuously develop effective ways of working within the team
  • To deal with any other reasonable requests
  • Key skills

  • Essential to have good organisational skills and be able to prioritise work
  • Flexible and enthusiastic
  • Ability to work under pressure and to tight deadlines
  • Ability to work on your own initiative
  • Essential to have excellent written and verbal communication skills
  • Essential to work with confidentiality, discretion and diplomacy
  • Ability to pay close attention to detail
  • Good IT skills (Microsoft word, Excel, Outlook)
  • Ability to remain calm and friendly even in a crisis
  • Capable of taking initiative and developing solutions
  • Further training will be provided to enable progression and enhancement of IT and PA skills as necessary

    At Osborne Clarke, we are known for our open and inclusive culture. We believe that by investing in the diversity and wellbeing of our people, we create an environment where everyone can thrive to be the best that they can be.

    This means recognising that our people have lives and commitments outside of work. We have invested in connected working for our people and, where possible, we will accommodate flexible working for all our roles.

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