Project Assistant - Construction/Installation
HRGO Recruitment
Greater Manchester, GB
7d ago

HRGO Recruitment are delighted to be recruiting for a Project Administrator on a permanent contract basis for their client based in Stockport.

Answer the telephone

Attend weekly production meetings

Raise and send purchase orders for D / E & Access control & Subcontract installation - Job specific.

Ensure that works have been completed

Booking in of door entry / factored products

Raise inspection sheets for Project Manager (Admin)

Any other duties required by Management

Installation

Getting install items ready for the following day inline with work instruction / procedure.

Weekly check of products for production report to Production Manager

End of day phone calls to Installation Teams to check progress of the current days jobs - pass on any issues to the admin team who will notify the customer if necessary and deal with production department.

Review previous days installation paperwork to ensure the job has been completed satisfactorily and that nothing is different from the end of day phone call.

If there is anything that a not reported at the end of day call, the admin team must notify the customer of any issues .

If there are issues that are not reported Team Leader must must investigate.

If snags have been highlighted pass to the admin team to raise the relevant paperwork. (Admin)

  • Check each team have sent a before and after photo of installation area and have signed work orders. Non-compliance by any of the teams must be reported to Project Manager immediately
  • Send completion certificate
  • Ensure installation paperwork is in the job file
  • Pass the file to Accounts for invoicing providing that everything is in order.
  • If jobs are complete ring the customer for a feedback survey
  • Check sub contract installations have been completed in line with the above.

    Booking back in of products returned from site.

    Van checks using designated form and report any non-conformances to the team leader and the sheets passed to Project Manager.

    Complete monthly mileage check and email lease companies with the figures.

    Drawing Approvals

    Double check plan drawings and if satisfied all is correct, forward on to customers for approval.

    If any discrepancies are identified highlight on drawing and pass to Project Manager to rectify.

    Chase any outstanding drawings that have been sent to customers for approval every 48 hours.

    If you feel that you have the necessary skills, experience and meet the requirements to fit this role we would be very interested to speak with you.

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