Speaker Logistics Coordinator
6d ago

We're looking for a Speaker Logistics Coordinator to join our team in London as part of our Operations function.

The candidate will be the primary logistics contact for the confirmed speakers across our in-person and virtual events.

Key Responsibilities

  • Primary logistics contact for speakers across the below events : World Retail Congress, Italy April 2022 Retail Week Live, London May 2022
  • Work closely with our content team to ensure you understand each of the event programmes
  • Produce speaker packs for each speaker type, outlining the requirements, deadlines, session details, venue information and any expenses
  • Produce the online speaker portal with general information and deadlines for the event, and manage any updates through the system back office
  • Manage speaker presentations : ensure they are submitted via the speaker portal by the deadline date and upload them to our system for our content team to check and approve
  • Liaise with the our AV production team with presentations, technical requirements, and holding slides
  • Manage speaker reimbursements : set speakers up on our payment system, raise purchase order numbers, ensure payment is made on time and keep track of the speaker budget with our content team
  • Book travel and accommodation for speakers with expenses
  • Manage the Speaker Lounge onsite at the events : answer queries, advise stage managers when speakers check-in, collect any updated presentations and ensure they are ready at the speaker’s stage for their session
  • Your Experience

  • A minimum of 1 year’s experience in a customer facing role
  • Proficient with Excel, Word and Microsoft Outlook
  • Experience of using Eventsforce would be an advantage
  • Detail oriented, good at multitasking and efficient
  • Calm under pressure
  • A great communicator with colleagues and customers alike
  • A people person
  • To use own initiative and be willing to help out when required
  • A team player, who’s not afraid to work long hours when necessary to get the job done
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