Job ID 2018-38826Number of Positions 1Job Function AdministrationSecurity Clearance Level Top Secret / SCI with PolygraphFull / Part Time Full TimeJob Locations GBR-
Menwith HillJob Description This is for a proposal opportunity. Position requires an in-scope TS / SCI clearanceand polygraph.
The Security Administrative Specialist provides support to the Office of Security and Counterintelligence (OS&CI) senior managers in areas of division and operational administrative security functions.
The services shall support the offices of the agency and others as required.Tasks
Maintain tracking records and filing systems; archives files as necessary
Recommend new administrative support processes
Execute agency and local Directorate / Office security in and out processing requirements
Issue security related equipment; records; receipts; or supplies
Maintain a schedule of appointments for a manager or offices
Schedule polygraph testing
Answer security related telephone calls; directs calls to the appropriate branch or office; and take messages
Research; records; and reports statistical analysis for historical and planning purposes
Provide security support for passing; verifying; and receiving clearances; confirming Sensitive Compartmented Information (SCI) security eligibility;
processing visitor requests; processing requests for agency Badges; and processing Visit Certifications and Perm Certifications
Update security data; run inquiries; provide quality control; develop reports using various IC and / or DoD databases
Provide support coordinating; tasking and managing security action responses from internal agency; other Government; and industry organizations
Maintain and update appropriate security related databases
Provide administrative / customer support duties for access control and physical security support to the agency Headquarter buildings
Issue and manage badges for Headquarters personnel and visitors
Update data; provide quality control; run reports; and use the Monitor Dynamics Inc. system and Lenel Systems for proper badging;
Visit Request and Badging System (VRBS); Access Polygraph Investigative Collection System (APICS); and others as needed
Process certifications for access via fax; email; electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year
Assist with badge issues; provide visitors information support; directions and assist in contacting visitor POC
Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel
Assist in the set-up and conduct of the weekly briefing for new personnel introduction to the agency
Provide guidance and assist with security specific needs for office renovations and move management activities; such as;
but not limited to; review of furniture for classified information; review of facilities for SCI Facility requirements; working with facilities and communication personnel to assist in defining requirements; scheduling moves; etc.
Assist with work pertaining to the procurement; inventory control; and destruction of cryptographic material utilized by the agency
Serve as an OS&CI Custodial Property Officer tracking security related equipment and accountable property for the respective branches
Conduct security in-briefings and de-briefings related to security compartmented programs and office specific programs
Support field offices; including polygraph; to include generating tasking lists; providing program and personnel security requests for examinations
Interface in person and telephonically with outside federal agencies; requesting reports; referring and scheduling examinations;
and answering general questions about the agency polygraph program
Work with agency Program Security Officers to process requests for examinations; gather or provide information about prospective examinees
Research; record; and report population statistical data for analysis and planning purposes of operational polygraph travel missions
Collect; interpret; and produce weekly; monthly and yearly branch reports and statistics which includes multiple data reports from APICS
Schedule; organize; and prepare read-aheads for the adjudication board and log / prepare all customer correspondence packages from the branch for mailing
Provide administrative support for case tracking and provide monthly reports to management
Assist in development and coordination of OS&CI yearly Instructor Led Training (ILT) and Computer Based Training; to include user testing;
training schedule; and advertising course offerings
Coordinate registration and confirmation for OS&CI ILT courses; checks clearances for students attending courses and provides day to day correspondence with students and addresses questions
Coordinate logistics for off-site locations; provide logistical class configurations and reproduction of course materials
Update and archive student training records with OS&CI provided courses
Execute Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO) administrative security actions;
in compliance with governing documents; to ensure customers are postured to support interfaces with the SAP and IJSTO communities
Provide classification review of SAP documents prior to release
Maintain billet rosters for all IJSTO accessed individuals through the agency and DoD SAPs
Assist in establishing and disestablishing SAP Facilities for discussion; processing and storage of sensitive program data
Assist customers in establishing Co-use and Joint-use Agreements as related to SAP and IJSTO programsAdministers and coordinates the facility security activities for an office or group.
1. Administers and coordinates the DoD security program and other related security activities for an office or group to ensure compliance with government regulations and company policies and procedures.
2. Provides guidance to managers and employees regarding security regulations and procedures.3. Participates in the development and implementation of security procedures in coordination with government agencies and company management.
4. Conducts security briefings.5. Develops and conducts security-related training programs.6. Investigates security violations and recommends corrective actions.
7. Maintains liaison with outside agencies.8. Assists employees in acquiring personal security clearance when required.9.
Enters security information into automated system and develops related reports as needed.10. Participates in special projects as required.
Education Bachelor's Degree in Business Administration or a related business discipline, or the equivalent combination of education, professional training or work experience.
Qualifications 2-5 years of related experience in facility or industrial security administration, preferably in the government contracting industry.Skill Set
Job ID Number of Positions Job Function Security Clearance Level Full / Part Time Job Locations Job Description Education Qualifications
Knowledge of Microsoft Office and standard computer applications
Oral and written communication skills sufficient to compose and deliver responses to customers' routine questions in a clear and concise manner
Knowledge of security specific systems; databases; websites; and software; including Facility and Information Security Accreditation Tool;
VRBS; APICS; Scattered Castles; Joint Personnel Adjudication System or their successors
Experience with personnel security policies and practices
Experience in access control; security personnel and physical security functional areas; to include but not limited to access control software and systems;
personnel security policies and procedures; and facility physical security requirements
ISDCJ#DPOSTAs a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.
With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-
critical IT programs and provides mission support services.GDIT is an Equal Opportunity / Affirmative Action Employer - Minorities / Females / Protected Veterans / Individuals with Disabilities.