Operations Executive
Publicis Media
London, England, GB
4d ago

Job Description

Apex is a separate division of Publicis Groupe and is a growth and solutions hub focused on problem solving and driving additional value for clients.

Apex ops are responsible for setting up end to end processes to ensure best practice and compliance across all media channels from briefing to invoicing.

It’s an opportunity for an enthusiastic and committed person, who enjoys working with data and figures and gains satisfaction from completing tasks to a high level of accuracy.

We are looking for an individual who is conscientious, self-motivated, eager to learn and who will hit the ground running.

It involves working closely and effectively with other member of the Apex ops, digital and finance teams, as well as liaising with vendors and agency teams.

It is an important role which is vital in contributing to the growth and success of Apex.

  • Working with the Apex ops and digital teams to ensure you have all information needed ready for month-end reconciliation and forecasting
  • Creating agency and vendor billings sheets within excel at month-end including booking information and previous month’s delivery / spend
  • Contacting vendors on a monthly basis to check booking detail and delivery / spends for the previous month
  • Checking details provided for inaccuracies, before providing information to agencies
  • Liaising with agency teams to confirm previous month’s delivery / spend, ensuring we are aligned and resolving any queries before the reconciliation deadline
  • Creation of the digital finance tracker for finance to bill agencies and pay invoices
  • Checking and accepting agency bookings against digital finance tracker spends should align with the detail we have already shared
  • Updating and reconciling vendor spends each month in order that we can pay invoices
  • Investigating and resolving agency and vendor queries in a timely manner, knowing when to escalate
  • Cultivating and maintaining relationships with vendors, Apex ops / digital / finance and agency teams
  • Qualifications

  • Excellent math’s and numeracy skills
  • Able to work with large data sets
  • A high level of accuracy and attention to detail is essential
  • Organised and capable of working independently, as well as part of a team
  • Able to meet deadlines in a fast-paced environment and complete tasks accurately
  • Can assimilate information quickly and adhere to processes / best practices
  • Exceptional time management & prioritisation skills
  • Confident in Microsoft Office Excel
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